Part-Time Childcare Finance & Compliance Lead

Northern Middlesex YMCA; Middletown (CT); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Sick leave

Membership privileges

Program discounts

Retirement plan

Job summary

Northern Middlesex YMCA seeks a Childcare Financial Manager to oversee financial reporting, compliance, and funding administration for childcare programs in Middletown, CT. You will ensure accurate billing, subsidy management, and regulatory reporting to sustain program accessibility.

Responsibilities include CACFP compliance, Daxko program setup, family registrations, invoicing, subsidy reconciliation, and grant tracking.

Qualifications

• Background in childcare finance, program compliance, or nonprofit financial management preferred.
• Familiarity with childcare regulations and subsidies a plus.
• Strong organizational skills with attention to deadlines and reporting requirements.

Responsibilities

• Ensure CACFP reporting and compliance updates monthly/annually for preschool sites.
• Set up childcare programs in Daxko (school year, vacations, etc.).
• Guide families through registration and manage waitlists.
• Calculate childcare costs and apply schedule or fee adjustments.
• Process bi-weekly invoices and family account changes.
• Manage third-party subsidy programs and reconcile monthly payments.
• Track overdue balances, coordinate with the bookkeeper and establish payment plans.
• Prepare monthly bad debt reports and ensure verified payments for enrollment.
• Process internal financial aid applications and adjustments.
• Track grant funding and collect donor testimonies.

Skills

Childcare finance

Program compliance

Nonprofit financial management

Microsoft Office

Communication skills

Tools

Daxko

CampBrain

Microsoft Office

Job description

Northern Middlesex YMCA seeks a Childcare Financial Manager to oversee financial reporting, compliance, and funding administration for childcare programs in Middletown, CT. You will ensure accurate billing, subsidy management, and regulatory reporting to sustain program accessibility.

Responsibilities include CACFP compliance, Daxko program setup, family registrations, invoicing, subsidy reconciliation, and grant tracking.