Business Center Administrator - National City

YMCA of San Diego County; San Diego (CA); On-site; USD 31,000 - 32,000; Part time

Job summary

The YMCA of San Diego County is seeking a part-time Business Center Administrator to manage high-quality administrative functions and daily operations of the Business Center. You will handle childcare billing, campaign billing, and accounts payable liaison for the association, ensuring accuracy and timely processing.

Responsibilities include processing invoices, maintaining licensing paperwork, coordinating with directors and vendors, and providing tax letters as requested.

Qualifications

• Associate's degree or 2+ years' experience in accounts receivable and administration.
• 2+ years' experience in accounts receivable, billing, or financial operations.
• Experience with office management systems.
• Familiarity with online calendaring and cloud systems.
• Proficiency in clear and concise correspondence.
• Exceptional interpersonal, public relations, and communication skills.
• Knowledge of document preparation, editing, layout and proofreading.

Responsibilities

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other programs.
• Submit childcare reports to directors timely and efficiently.
• Handle payments, drafts, vouchers, refunds, third party billing, chargebacks, NSFs and participant communication.
• Process cancellations and maintain waiting lists for childcare and other programs.
• Maintain contact with participants and schedule meetings with families on alternative payments; inform third party vendors.
• Process summer camp processing including weekly drops, changes, cancellations and refunds.
• Ensure licensing requirement packets are complete with licensing payment information; prepare site folders.
• Coordinate with membership team for draft updates for childcare and programs.
• Process weekly drops for camp; handle changes, cancellations and refunds.
• Provide tax letters as requested.

Skills

Interpersonal skills

Public relations

Communication skills

Editing & proofreading

Time management

Multitasking

Organizational skills

Education

Associate's degree in Accounting or Business Administration or related field

Tools

Office management systems

Online calendaring

Cloud systems

Job description

Overview

The Business CenterAdministratoris responsible forhigh quality administrative functions and day-to-day operation of the Business Center.Responsible forprocessing invoices,mailchildcare billing,and campaign billing for the Association.The Administratorwill serve asliaison for theAssociationOfficeaccounts payable.

For information on Y Employee Perks, click on this link:Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

• Location: Jackie Robinson Family YMCA
• Part-time, Monday - Friday, 7:30am - 12:00pm (4 hours per day)

Responsibilities

• Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs

• Responsible for submitting childcare reports to directors timely and efficiently

• Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF’s and participant communication

• Process cancellations and maintain waiting lists for childcare and other programs

• Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors

• Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds

• Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements

• Coordinate and collaborate with membership team for draft updates for childcare and programs

• Process weekly drops for camp, process changes, cancellations and refunds

• Provide tax letters as requested
• Ability to sit and type for extended periods of time
• Ability to take initiative, determine priorities and exercise good judgement
• Ability to multitask and prioritize tasks
• Highly organized self-starter with strong administrative skills
• Other duties as assigned

Qualifications

• Associate's degree in Accounting, Business Administration or related field OR 2+ years' of relevant experience in accounts receivable and administration required AND,

• 2+ years' of experience in accounts receivable, billing, or financial operations required

• Solid experience with office management systems

• Familiarity with online calendaring and cloud systems

• Proficiency in clear and concise correspondence composition

• Must possess exceptional interpersonal skills, public relations, and communication skills

• Knowledge of document preparation, editing, layout and proofreading essential

• Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and includesubsequentarrest notifications

• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within30 daysofhireand must be from one of the following certifying organizations:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego CountyOffice of Labor Standards and Enforcement.

Pay Range

USD $22.64 - USD $23.00 /Hr.