Kids Korner Childcare Financial Manager

Northern Middlesex YMCA; Middletown (CT); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Sick leave

Membership privileges

Program discounts

Retirement plan

Job summary

Northern Middlesex YMCA seeks a Childcare Financial Manager to oversee financial reporting, compliance, and funding administration for childcare programs in Middletown, CT. You will ensure accurate billing, subsidy management, and regulatory reporting to sustain program accessibility.

Responsibilities include CACFP compliance, Daxko program setup, family registrations, invoicing, subsidy reconciliation, and grant tracking.

Qualifications

• Background in childcare finance, program compliance, or nonprofit financial management preferred.
• Familiarity with childcare regulations and subsidies a plus.
• Strong organizational skills with attention to deadlines and reporting requirements.

Responsibilities

• Ensure CACFP reporting and compliance updates monthly/annually for preschool sites.
• Set up childcare programs in Daxko (school year, vacations, etc.).
• Guide families through registration and manage waitlists.
• Calculate childcare costs and apply schedule or fee adjustments.
• Process bi-weekly invoices and family account changes.
• Manage third-party subsidy programs and reconcile monthly payments.
• Track overdue balances, coordinate with the bookkeeper and establish payment plans.
• Prepare monthly bad debt reports and ensure verified payments for enrollment.
• Process internal financial aid applications and adjustments.
• Track grant funding and collect donor testimonies.

Skills

Childcare finance

Program compliance

Nonprofit financial management

Microsoft Office

Communication skills

Tools

Daxko

CampBrain

Microsoft Office

Job description

Make an impact in early childhood education! We're seeking a Childcare Financial Manager to manage financial reporting, compliance, and funding administration.

The Childcare Financial Manager oversees financial operations, compliance, and administrative processes for childcare programs. This role ensures accurate billing, subsidy management, regulatory compliance, and effective reporting to support program sustainability and accessibility.

Key Responsibilities

• Ensure childcare programs meet CACFP (Child and Adult Care Food Program) requirements monthly/annual reporting and compliance updates across preschool sites.
• Set up childcare programs in Daxko (school year, vacations, summer, snow days).
• Guide families through registration, maintain waitlists.
• Calculate childcare costs and apply schedule or fee adjustments.
• Process bi-weekly invoices, billing changes, and family account adjustments.
• Manage third-party subsidy programs (e.g., Care 4 Kids, DCF, YSB) and reconcile monthly payments.
• Track overdue balances, coordinate with the bookkeeper, and establish payment plans.
• Prepare monthly bad debt reports and ensure children are enrolled only with verified payments.
• Process internal financial aid applications and apply approved adjustments.
• Manage special funding (e.g., grant funding), track qualifying families, and collect donor testimonies.

ADA SPECIFICATIONS:

1. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

2. While performing functions of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk and hear. The employee must occasionally lift and/or move up to 25lbs. Specific vision abilities required by the job include close vision, distance, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The YMCA Offers the following benefits for Part Time Staff

• CT Sick Pay
• Membership: Full membership privileges are included
• Program Discounts
• Retirement Plan and 403b Roth and Savings

The YMCA strives to deliver positive change in communities throughout Northern Middlesex County. Every day, our staff -- of all ages, backgrounds and life experiences -- works to bridge the gaps in community needs by nurturing the potential of children and teens, improving individuals' health and well-being and providing support to our neighbors.

The Northern Middlesex YMCA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The Northern Middlesex YMCA makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Qualifications

• Background in childcare finance, program compliance, or nonprofit financial management (preferred).
• Familiarity with childcare regulations, subsidies, and related funding programs (a plus).
• Strong organizational and multitasking skills with attention to detail and deadlines.
• Experience with program or financial management software (e.g., Daxko, CampBrain).
• Proficiency in Microsoft Office and general computer applications.
• Excellent communication and customer service skills for working with families and staff.
• Ability to work independently as a part of a team.