Part-Time Bookkeeping & Admin Specialist

Zohorecruit; Pittsburgh (Allegheny County); On-site; USD 25,000 - 42,000; Part time

Job summary

Fresh Tech, an AVL integration specialist in Pittsburgh, seeks a Finance & Administration Coordinator for 15-25 hours/week. You’ll own day-to-day bookkeeping, coding bills, vendor maintenance, and records organization, working closely with the CFO.

This embedded role emphasizes precision, AI fluency, and improving processes with a fast pace. You’ll join a team committed to accuracy and transparent operations, with a focus on current books and compliant records, while learning Fresh Tech’s

Qualifications

• Meticulous attention to detail; precise, reliable work.
• Reliable, takes ownership of getting it right.
• Resourceful and self-directed: proactive problem solving.
• Not afraid to call vendors or banks when needed.
• Comfortable with basic spreadsheet formulas.
• AI-curious and eager to expand AI usage.
• Clear communicator; flags issues early with solutions.
• Discretion with confidential information.

Responsibilities

• Monitor accounting inbox daily and pay time-sensitive bills.
• Enter bills and code transactions accurately with correct dating.
• Keep balances in balance with bank statements.
• Handle vendor credits, returns, and duplicates properly.
• Set up new projects in the contract system and send contracts for signature.
• Maintain clean financial records and contractor documentation.
• Own month-end close: reconciliations and CFO sign-off steps.
• Prepare and file sales tax returns (training provided).
• Reconcile vendor accounts and liaise with vendors as needed.

Skills

Attention to detail

Reliability

Self-directed

Phone communication

Spreadsheets

AI familiarity

Clear communication

Discretion

Tools

Zoho Books

Ramp

Bill.com

Job description

Fresh Tech, an AVL integration specialist in Pittsburgh, seeks a Finance & Administration Coordinator for 15-25 hours/week. You’ll own day-to-day bookkeeping, coding bills, vendor maintenance, and records organization, working closely with the CFO.

This embedded role emphasizes precision, AI fluency, and improving processes with a fast pace. You’ll join a team committed to accuracy and transparent operations, with a focus on current books and compliant records, while learning Fresh Tech’s