Executive Coordinator to CEO — Hybrid, 30hrs/wk

Fresh Tech; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 42,000 - 54,000; Part time

Job summary

Fresh Tech, a growing AVL integration company, seeks an Executive Coordinator to support the CEO part-time (≈30 hours/week) in Pittsburgh. You will manage calendars, emails, tasks, and travel while keeping projects on track and ensuring every client receives timely, clear communication.

You will operate with discretion, uphold trust, and use AI tools for notes and research, expanding your impact across the team and operations. This role suits a local candidate who values ministry and teamwork.

Qualifications

• Ability to turn ambiguous goals into concrete plans.
• Excellent writer who drafts professional emails in someone else's voice.
• Organized and reliable with strong follow-through.
• Proven discretion with confidential information.
• Discernment: know what to handle, route, or avoid.
• Comfort with AI tools for notes, drafting, and research, plus verification.

Responsibilities

• Manage CEO's calendar, inbox, tasks, and travel from day one.
• Maintain a bird's-eye view of active projects and client communications.
• Ensure timely, quality communication with customers and internal teams.

Skills

Figure-it-out mindset

Excellent writing

Organized and reliable

Discretion

Discernment

AI-assisted notes/research

Google Workspace

Tools

Google Workspace

Basecamp

Zoho CRM

Jetbuilt

Job description

Fresh Tech, a growing AVL integration company, seeks an Executive Coordinator to support the CEO part-time (≈30 hours/week) in Pittsburgh. You will manage calendars, emails, tasks, and travel while keeping projects on track and ensuring every client receives timely, clear communication.

You will operate with discretion, uphold trust, and use AI tools for notes and research, expanding your impact across the team and operations. This role suits a local candidate who values ministry and teamwork.