Finance & Administration Coordinator

Zohorecruit; Pittsburgh (Allegheny County); On-site; USD 25,000 - 42,000; Part time

Job summary

Fresh Tech, an AVL integration specialist in Pittsburgh, seeks a Finance & Administration Coordinator for 15-25 hours/week. You’ll own day-to-day bookkeeping, coding bills, vendor maintenance, and records organization, working closely with the CFO.

This embedded role emphasizes precision, AI fluency, and improving processes with a fast pace. You’ll join a team committed to accuracy and transparent operations, with a focus on current books and compliant records, while learning Fresh Tech’s

Qualifications

• Meticulous attention to detail; precise, reliable work.
• Reliable, takes ownership of getting it right.
• Resourceful and self-directed: proactive problem solving.
• Not afraid to call vendors or banks when needed.
• Comfortable with basic spreadsheet formulas.
• AI-curious and eager to expand AI usage.
• Clear communicator; flags issues early with solutions.
• Discretion with confidential information.

Responsibilities

• Monitor accounting inbox daily and pay time-sensitive bills.
• Enter bills and code transactions accurately with correct dating.
• Keep balances in balance with bank statements.
• Handle vendor credits, returns, and duplicates properly.
• Set up new projects in the contract system and send contracts for signature.
• Maintain clean financial records and contractor documentation.
• Own month-end close: reconciliations and CFO sign-off steps.
• Prepare and file sales tax returns (training provided).
• Reconcile vendor accounts and liaise with vendors as needed.

Skills

Attention to detail

Reliability

Self-directed

Phone communication

Spreadsheets

AI familiarity

Clear communication

Discretion

Tools

Zoho Books

Ramp

Bill.com

Job description

Pittsburgh, United States | Posted on 10/01/2026

Are you the kind of person who gets a genuine thrill from a clean, balanced set of books? Do you actually enjoy dotting the i's and crossing the t's, the details other people gloss over? Do you like being part of a team and understanding how a business really works, instead of pushing paper from a distance? If that's you, keep reading.

About the Job

Fresh Tech is a rapidly growing, innovative AVL integration company that exists to accelerate every church's unique mission. We're looking for a detail-oriented Finance & Administration Coordinator (roughly 15-25 hours/week) who wants to be a real part of the team, not an offsite contractor.

You'll own our day-to-day bookkeeping and financial administration: entering and coding bills, reconciling accounts, keeping vendor accounts clean, filing sales tax, sending contracts, and keeping our records organized. This is an embedded role. You'll sit close to the business, learn how we actually operate, and handle routine work confidently instead of guessing.

A note on our standards: we keep our books unusually current and we care about getting them right. This is not a "close enough for a small business" bookkeeping job. You'll work directly with our CFO, who will train you thoroughly on our systems. We already have solid, documented processes in place; we need someone reliable and precise to run them well.

We are not a hand-holding or micromanaging operation. If you see a better way to do something, we want to hear it. We implement good ideas quickly, which means we need someone flexible, who learns fast, and who is comfortable with things moving at pace. We also lean heavily on AI tools, so being AI-curious is a must and AI-fluent is a real plus.

What It's Like to Work at Fresh Tech

Working here won't be your run-of-the-mill corporate job. The last thing you'll hear is "but that's the way we've always done it." We live by our core values, they're not wall art:

• Honesty Always. We stay transparent, upfront, and clear at every step, even when it's inconvenient.
• Ministry First. We design like insiders because we are insiders. Every decision considers the real needs of the churches we serve.
• Future Forward. We implement solutions that grow with our clients, not hold them back. Good ideas happen fast here, keep up.
• People First. We invest in long-term partnerships, not one-time transactions, with our clients and with our team.
• Elevate Everything. We look for every opportunity to make things better. Don't leave it at good enough.

What You'll Do

• Monitor our accounting inbox daily and make sure time-sensitive bills get entered and paid on time
• Enter bills and code transactions accurately, with correct dating
• Keep an eye on our balances so the books always match the bank
• Handle vendor credits, returns, and the occasional duplicate charge correctly
• Set up new projects in our contract system and send contracts out for signature
• Keep our financial records, contractor records, and documentation clean and organized
• Own our month-end close: reconcile every bank and credit card account, run the accuracy checks, and drive the close checklist to completion, including the steps that need a sign-off from the CFO
• Prepare and file sales tax returns (we'll train you)
• Reconcile vendor accounts, and get on the phone with vendors when something doesn't add up

Requirements

What We're Looking For

• Meticulous attention to detail and a track record of accurate, self-checked work. Bookkeeping or accounting experience is a plus, but we care more about precision and reliability than years on a resume
• Reliable and consistent, you take ownership of getting it right
• Resourceful and self-directed: you open your own support tickets and see issues through to resolution
• Not afraid of the phone: when something is time sensitive, you pick up the phone and get an answer, whether that's a vendor, a bank, or a software support line
• Comfortable with basic spreadsheet formulas
• AI-curious at minimum: you already use AI in your work or daily life, and you're excited to use it a lot more here
• Clear communicator who flags issues early and brings solutions
• Discretion with confidential information

Nice to Have

• Experience with Zoho Books or any accounting software
• Experience with a business that tracks inventory
• Experience with tools like Ramp or Bill.com
• Payroll or sales tax experience
• 401(k) with company match
• This is a part-time role, so it does not include full-time medical/PTO benefits

We are an Equal Opportunity Employer and provide fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job-related requirements.