Detail-Oriented Part-Time Finance & Administration Coordinator

Fresh Tech; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Fresh Tech, a rapidly growing AVL integration company in Pittsburgh, seeks a detail-oriented Finance & Administration Coordinator (15–25 hours/week) to handle day-to-day bookkeeping and financial admin under the CFO's guidance.

You'll code bills, reconcile accounts, manage vendor records, and prepare sales tax returns, sitting close to the business to learn operations and improve processes. AI-ready and meticulous work style a must.

Qualifications

• Meticulous attention to detail and reliable ownership.
• Self-directed and proactive problem solver.
• Excellent phone communication with vendors and banks.
• Comfortable with spreadsheet formulas.
• AI-curious with eagerness to leverage AI tools.
• Discretion with confidential information.
• Experience with accounting software is a plus.

Responsibilities

• Monitor accounting inbox daily and ensure timely bill entry and payment.
• Enter bills and code transactions accurately.
• Keep balances reconciled so books match the bank.
• Handle vendor credits, returns, and duplicates.
• Set up new projects in contract system and send contracts for signature.
• Keep financial and contractor records organized.
• Own month-end close and CFO sign-off steps.
• Prepare and file sales tax returns.
• Reconcile vendor accounts and liaise with vendors.

Skills

Bookkeeping

Accounts payable

Month-end close

Vendor management

AI literacy

Detail-oriented

Phone communication

Tools

Zoho Books

Ramp

Bill.com

Excel

Job description

Fresh Tech, a rapidly growing AVL integration company in Pittsburgh, seeks a detail-oriented Finance & Administration Coordinator (15–25 hours/week) to handle day-to-day bookkeeping and financial admin under the CFO's guidance.

You'll code bills, reconcile accounts, manage vendor records, and prepare sales tax returns, sitting close to the business to learn operations and improve processes. AI-ready and meticulous work style a must.