Part-Time Area Office Administrator — Ministry & Admin

Young Life; Colorado Springs (CO); Presencial; USD 24.000 - 33.000; A tiempo parcial

Descripción de la vacante

Young Life in Colorado Springs seeks an Area Office Administrator I to provide essential administrative support for field ministry operations, ensuring the area office runs smoothly and efficiently. The role handles communications, donor tracking, event materials, newsletters, and coordination with staff and volunteers.

Strong typing, Microsoft Office skills, and confidentiality are required; part-time, 10–15 hours per week, on-site at the area office.

Formación

• High school education or equivalent.
• Associates degree preferred.
• Ongoing education encouraged.
• Previous administrative assistant experience preferred.
• Ability to type 55 to 60 words per minute with few errors.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with attention to detail and ability to handle concurrent tasks.
• Good grammar and strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Basic accounting skills.
• Detail oriented multi-tasking ability.
• Proven relational skills with both kids and adults.
• Initiative with developing processes/systems around events – data organization and maintenance.
• Great customer service skills.

Responsabilidades

• Provide administrative support to the area office.
• Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletters from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer emails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including: Update area donor database on a regular basis.
• Enter club card data into kid database.
• Update parent database.
• Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contact in Palm/Outlook.
• Update email distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

Conocimientos

Typing speed

Microsoft Office

Organizational skills

Written communication

Customer service

Educación

High school

Associates degree

Herramientas

Microsoft Office Suite

Descripción del empleo

Young Life in Colorado Springs seeks an Area Office Administrator I to provide essential administrative support for field ministry operations, ensuring the area office runs smoothly and efficiently. The role handles communications, donor tracking, event materials, newsletters, and coordination with staff and volunteers.

Strong typing, Microsoft Office skills, and confidentiality are required; part-time, 10–15 hours per week, on-site at the area office.