Area Office Administrator I - Summit County, CO (PT)

CPY0001 Young Life Incorporated; Frisco (CO); On-site; USD 21,000 - 30,000; Part time

Job summary

Young Life in Summit County, CO is seeking an Area Office Administrator I to provide essential administrative support for the field ministry area office.

This part-time, hourly role handles communications, donor tracking, newsletter coordination, and database management, with a potential COLA and preference for locally-based candidates.

Strong organizational skills and experience with MS Office and donor databases are highly valued.

Qualifications

• Previous administrative assistant experience preferred.
• Typing 55–60 wpm with minimal errors.
• Proficiency in Microsoft Office Suite; familiarity with Salesforce, Workday and Adaptive is a plus.
• Strong organizational skills with attention to detail.
• Ability to maintain confidentiality.
• Excellent written and verbal communication; customer service oriented.
• Experience handling donor databases and newsletters is a plus.

Responsibilities

• Provide administrative support to the area office.
• Answer phones, respond to voicemails and emails promptly.
• Prepare mailings and newsletters; gather articles and photos.
• Create club/event postcards, flyers, and maps.
• Send prayer emails and monthly updates.
• Send donor communications and maintain donor databases.
• Process and track donations; manage expenses and budgets.
• Coordinate area meetings and volunteer communications.
• Maintain area website and distribution lists.
• Train area staff on processes and applications.

Skills

Typing 55-60 wpm

Microsoft Office

Salesforce

Workday

Adaptive

Organization skills

Communication skills

Confidentiality

Customer service

Multitasking

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Salesforce

Workday

Adaptive

Microsoft Office

Job description

Location: Summit County, CO. This is a part-time, hourly position that may be eligible for a cost‑of‑living adjustment (COLA). Preference will be given to candidates currently living in the area.

Area Office Administrator I Summary

This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties

• Written and Verbal Communication Answer correspondence, do filing and prepare mailings.
• Answer phones.
• Respond to voicemail, e-mail and phone calls in a timely and professional manner.
• Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
• Create club/event postcards, flyers, and/or maps.
• Send prayer e-mails and monthly updates.
• Send personal support mailings.
• Create and maintain area M-Site.
• Send thank-you letters to donors.
• Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
• Administration Process and track donations.
• Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
• Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
• Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.
• Maintain contact databases including the following: Update area donor database on a regular basis. Enter club card data into kid database. Update parent database. Maintain newsletter recipient list.
• Create and maintain banquet invitation list.
• Update contacts for area in Update e‑mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
• Human Resource for Regional Administrators Track and report vacation, sick and personal days for eligible area staff.
• Submit timesheets for hourly staff.
• Event Administration Coordinate area meetings, including Area Staff Meetings, Area leadership meetings and Area committee meetings.
• Camp Track participation, payments, health forms and how much each kid has earned in fundraisers.
• Send letters to parents about camp sign‑ups, itineraries and health forms.
• Responsible for fundraiser marketing.
• Construct and distribute camp brochures.
• Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call‑ins.
• Banquet/Golf Marathon/Auction Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
• Track guest list, table sponsors, RSVP list and donations received from banquet.
• Coordinate with table hosts about their invitation lists.
• Mail invitations.
• Send thank you notes to banquet donors.
• Track table sponsors.
• Training Provide training to area director, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration.

Working Conditions: Office Environment

Education: High school education or its equivalent. Associates degree preferred. Ongoing education encouraged.

Experience Required For The Job

Previous administrative assistant experience preferred. Ability to type 55 to 60 words per minute with few errors. Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint), with proficiency in Salesforce, Workday and Adaptive a plus. Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. Good grammar skills and strong written and verbal communication skills. Ability to maintain confidentiality. Basic accounting skills. Detail oriented multi-tasking ability. Proven relational skills with both kids and adults. Initiative with developing processes/systems around events – data organization and maintenance. Great customer service skills.

We the members of the Young Life mission – trustees, staff, instructors at Young Life schools and volunteers – join together in our affirmation of the following articles and our central purpose of proclaiming the Gospel of Jesus Christ and introducing adolescents everywhere to Jesus Christ and helping them grow in their faith.