Part-Time Administrative Assistant – Scheduling & Data Entry

Apis Services, Inc.; Orlando (FL); On-site; USD 18,000 - 26,000; Part time

Job summary

Apis Services, Inc. is seeking an Administrative Assistant to provide clerical support within Grasshopper Group. This part-time role requires strong data entry, communication with clients, caregivers, and placing entities, and the ability to work collaboratively in a home‑like office environment.

The successful candidate will perform data input, maintain schedules, manage health insurance information, and assist with billing communications while upholding confidentiality and safety standards.

Qualifications

• Education: Associate’s or Bachelor’s degree preferred; however, High School Diploma/GED or equivalent required.
• Two years’ clerical experience preferred.
• Excellent written and oral communication skills.
• Ability to communicate effectively with clients, caregivers, and placing entities.
• Ability to work collaboratively and meet pre-employment requirements.

Responsibilities

• Data input for Grasshopper Group and its clients.
• Maintain therapist schedules with input for staff and clients through the EHR (Best Notes).
• Maintain health insurance information for all clients and ensure up-to-date before sessions.
• Input health insurance payments into the EHR and other data documents.
• Communicate with COO, Clinical Director, and third-party billing about health insurance claims.
• Perform other assistive duties for Grasshopper Group staff as appropriate.
• Compose routine and general correspondence clearly and neatly.
• Maintain confidentiality and security of all records.
• Answer incoming calls and route messages as appropriate.
• Review incoming/outgoing correspondence and note action taken.

Skills

Clerical experience

Written communication

Oral communication

Team collaboration

Pre-employment requirements

Education

Associate or Bachelor's degree preferred

High School Diploma or GED required

Job description

Apis Services, Inc. is seeking an Administrative Assistant to provide clerical support within Grasshopper Group. This part-time role requires strong data entry, communication with clients, caregivers, and placing entities, and the ability to work collaboratively in a home‑like office environment.

The successful candidate will perform data input, maintain schedules, manage health insurance information, and assist with billing communications while upholding confidentiality and safety standards.