Healthcare Admin Assistant - HIPAA & Scheduling Pro

Possability,-LLC; Chatham (IL); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

401(k)

Employee discounts

Health insurance

Paid time off

Competitive salary

Opportunity for advancement

Training & development

Wellness resources

Job summary

PossAbility, LLC is hiring an Administrative Assistant to support daily operations in a community-focused setting. You will manage calls, calendar scheduling, email routing, and confidential file handling in a HIPAA-compliant manner.

The role requires 3+ years in administration, a High School Diploma or GED, and CPR/First Aid certification. Onsite with occasional hybrid work in Springfield, IL, benefits include PTO and 401(k) along with healthcare coverage.

Qualifications

• High School Diploma or GED required; additional business/healthcare education preferred.
• CPR/First Aid certification required.
• 3+ years of administrative/office support experience preferred.

Responsibilities

• Handle inbound/outbound calls with professional etiquette and proactive communication.
• Coordinate team calendars, meetings, and scheduling needs.
• Monitor inbox and route messages to the right staff; address time-sensitive requests.
• Maintain confidential records in line with HIPAA standards and state regulations.
• Assist with routine office tasks, digital/file organization, and general duties.

Skills

Communication

Scheduling

Email management

HIPAA compliance

Administrative support

Education

High School Diploma or GED

CPR/First Aid Certification

Associate degree preferred

Tools

Microsoft 365

Google Workspace

EHR systems

Job description

PossAbility, LLC is hiring an Administrative Assistant to support daily operations in a community-focused setting. You will manage calls, calendar scheduling, email routing, and confidential file handling in a HIPAA-compliant manner.

The role requires 3+ years in administration, a High School Diploma or GED, and CPR/First Aid certification. Onsite with occasional hybrid work in Springfield, IL, benefits include PTO and 401(k) along with healthcare coverage.