Scheduling Assistant Administrative Coordinator

IT'S YOUR HOME CARE; Harrisburg (Dauphin County); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Supportive team environment

Growth opportunities

Competitive pay based on experience

Meaningful work helping care quality

Job summary

IT'S YOUR HOME CARE is seeking a Scheduling Assistant to join our scheduling team in a fast-paced healthcare setting. This role emphasizes organization, multitasking, and clear communication with staff, clients, and families.

The ideal candidate will manage caregiver schedules, client assignments, updates, and documentation in Smartsheet and similar tools, while helping with social media basics and special projects.

Qualifications

• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Experience with scheduling, administrative support, or healthcare preferred.
• Familiarity with Smartsheet (or Excel/Google Sheets)
• Basic knowledge of social media platforms.
• Detail-oriented with the ability to prioritize tasks.
• Ability to work independently and as part of a team.

Responsibilities

• Assist with coordination of caregiver schedules and client assignments.
• Support the scheduling team with daily updates, changes, and communication.
• Prepare and distribute welcome packets for new clients and caregivers.
• Maintain and update records using Smartsheet and other internal systems.
• Assist with social media posting and basic content updates.
• Communicate with staff, clients, and families in a professional and timely manner.
• Help ensure compliance with company policies and documentation standards.
• Provide general administrative support (filing, data entry, tracking, etc.).
• Assist with special projects and additional tasks as needed.

Skills

Scheduling

Organization

Communication

Healthcare experience

Smartsheet

Social media basics

Teamwork

Tools

Smartsheet

Excel

Google Sheets

Job description

Position Overview

We are seeking a highly organized and proactive Scheduling Assistant to support our scheduling team and assist with day-to-day administrative operations. This role is ideal for someone who thrives in a fast-paced healthcare environment, enjoys multitasking, and is comfortable handling both operational and creative responsibilities.

Key Responsibilities

• Assist with coordination of caregiver schedules and client assignments

• Support the scheduling team with daily updates, changes, and communication

• Prepare and distribute welcome packets for new clients and caregivers

• Maintain and update records using Smartsheet and other internal systems

• Assist with social media posting and basic content updates

• Communicate with staff, clients, and families in a professional and timely manner

• Help ensure compliance with company policies and documentation standards

• Provide general administrative support (filing, data entry, tracking, etc.)

• Assist with special projects and additional tasks as needed

Qualifications

• Strong organizational and multitasking skills

• Excellent communication (written and verbal)

• Experience with scheduling, administrative support, or healthcare preferred

• Familiarity with Smartsheet (or similar tools like Excel, Google Sheets)

• Basic knowledge of social media platforms

• Detail-oriented with the ability to prioritize tasks

• Ability to work independently and as part of a team

Preferred Skills

• Experience in home health care or medical office setting

• Customer service background

• Problem-solving mindset and adaptability

What We Offer

• Supportive team environment

• Opportunity for growth within the company

• Competitive pay based on experience

• Meaningful work helping support quality care for clients