Healthcare Admin Assistant — Scheduling & HIPAA Compliance

Possability,-LLC; Springfield (IL); Hybrid; USD 30,000 - 42,000; Part time

Benefits offered by this job

401(k)

Competitive salary

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Wellness resources

Job summary

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant in Springfield, IL. You will handle calls, schedule appointments, monitor emails, and support HIPAA compliant operations while assisting with general office tasks.

Requirements include a High School Diploma or GED, CPR/First Aid certification, and 3+ years in an administrative role. Experience in healthcare settings is preferred and familiarity with EHR systems is a plus.

Qualifications

• Education: High School Diploma or GED required; associate degree in Business Administration, Healthcare, or related field preferred.
• Certifications: CPR/First Aid Certification.
• 3+ years of administrative/office support experience.
• 1–2 years in Home & Community-Based Care or similar healthcare setting.

Responsibilities

• Handle inbound and outbound calls with professional phone etiquette and maintain thorough communication with staff and clients.
• Coordinate internal meetings, appointments and general scheduling needs.
• Monitor incoming emails and route messages to the appropriate team members.
• Maintain confidential records and handle sensitive files in compliance with HIPAA and state regulations.
• Assist with routine office organization, digital file management, and day-to-day tasks.

Skills

Exceptional communication

Discretion & integrity

Reliability & organization

Person-centered approach

Problem-solving & critical thinking

Education

High School Diploma or GED

Associate degree (preferred)

Tools

Microsoft 365 / Google Workspace

Digital communication platforms

Electronic Health Record (EHR) systems

Job description

PossAbility, LLC is seeking a dependable Part-Time Administrative Assistant in Springfield, IL. You will handle calls, schedule appointments, monitor emails, and support HIPAA compliant operations while assisting with general office tasks.

Requirements include a High School Diploma or GED, CPR/First Aid certification, and 3+ years in an administrative role. Experience in healthcare settings is preferred and familiarity with EHR systems is a plus.