Part-Time Administrative Assistant: Scheduling & Accounting

Carriage Services; Los Gatos (CA); On-site; USD 27,000 - 39,000; Part time

Job summary

Carriage Services is seeking an organized Administrative Assistant in California to handle clerical duties, calendars, and meeting coordination. The role emphasizes detail-orientation, professionalism, and clear written and verbal communication as you support the office daily.

You will perform accounting tasks (AP/AR), process payments, greet visitors, manage data in the CFSS system, and maintain files while assisting client families with paperwork and scheduling.

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles.

Responsibilities

• Answers telephone and routes calls or provides information.
• Greets and escorts visitors.
• Performs accounting (AP/AR), inventory, and account reconciliation.
• Schedules appointments.
• Prepares and types correspondence as needed.
• Compiles and reports on statistical data.
• Inputs data into CFSS system accurately, completely and timely.
• Assists client families with processing paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Maintains timekeeping records and local employee files.
• Coordinates and maintains office supplies and equipment.
• Acts as a backup in other administrative functions as needed.

Education

High School Diploma or equivalent

Tools

CFSS system

Job description

Carriage Services is seeking an organized Administrative Assistant in California to handle clerical duties, calendars, and meeting coordination. The role emphasizes detail-orientation, professionalism, and clear written and verbal communication as you support the office daily.

You will perform accounting tasks (AP/AR), process payments, greet visitors, manage data in the CFSS system, and maintain files while assisting client families with paperwork and scheduling.