Administrative Assistant

Carriage Services; Los Gatos (CA); On-site; USD 27,000 - 39,000; Part time

Job summary

Carriage Services is seeking an organized Administrative Assistant in California to handle clerical duties, calendars, and meeting coordination. The role emphasizes detail-orientation, professionalism, and clear written and verbal communication as you support the office daily.

You will perform accounting tasks (AP/AR), process payments, greet visitors, manage data in the CFSS system, and maintain files while assisting client families with paperwork and scheduling.

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles.

Responsibilities

• Answers telephone and routes calls or provides information.
• Greets and escorts visitors.
• Performs accounting (AP/AR), inventory, and account reconciliation.
• Schedules appointments.
• Prepares and types correspondence as needed.
• Compiles and reports on statistical data.
• Inputs data into CFSS system accurately, completely and timely.
• Assists client families with processing paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Maintains timekeeping records and local employee files.
• Coordinates and maintains office supplies and equipment.
• Acts as a backup in other administrative functions as needed.

Education

High School Diploma or equivalent

Tools

CFSS system

Job description

Career Opportunities with Carriage Services

A great place to work.

Current job opportunities are posted here as they become available.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Compensation: $24 per hour

Job Type: Part-Time

Location: Darling & Fischer Chapel of the Hills

Qualifications

High School Diploma or equivalent.

2+ years of administrative or accounting experience.

High degree of overall computer proficiency.

High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.

Proficiency with multi-line phone systems and general office equipment; and

Working knowledge of basic accounting principles

Job Duties

Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.

Greets and escorts all visitors and their guests.

Performs all accounting (AP/AR), inventory, and account reconciliation for the business.

Schedules appointments for the business.

Composes and types of correspondence as needed.

Compiles and reports on statistical data as required by the business or Managing Partner.

Inputs data into CFSS system accurately, completely, and timely.

Assists client families with processing necessary paperwork and scheduling appointments.

Receives and records payments from client families.

Updates and maintains files and related systems for the business.

Serves as business timekeeper and maintains local employee files.

Coordinates and maintains office supplies and equipment.

Serves as a backup in other administrative functions as needs dictate; and