Administrative Assistant

Carriage Services Inc; Oakland (CA); On-site; USD 46,000 - 50,000; Full time

Job summary

Carriage Services Inc is looking for a detail-oriented Administrative Assistant in Oakland, California. This full-time position involves clerical duties, coordinating calendars, and organizing meetings. Success in this role requires excellent written and verbal communication skills, along with a strong proficiency in Microsoft Office Suite and basic accounting principles.

The candidate should have a high school diploma and at least 2 years of administrative or accounting experience. The role offers a competitive compensation of $23 per hour.

Qualifications

• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.

Responsibilities

• Answers telephone and routes calls appropriately.
• Greets and escorts all visitors.
• Performs all accounting (AP/AR) and inventory tasks.
• Schedules appointments.
• Composes correspondence as needed.
• Compiles and reports statistical data.
• Inputs data into CFSS system accurately.
• Assists client families with paperwork.
• Receives and records payments from clients.
• Maintains files and office supplies.

Skills

Detail-oriented

Excellent written and verbal communication

Proficient in Microsoft Office Suite

Proficiency with multi-line phone systems

Knowledge of basic accounting principles

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Google Docs

Job description

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Compensation: $23 per hour

Job Type: Full-Time

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi-line phone systems and general office equipment; and
• Working knowledge of basic accounting principles

Job Duties

• Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types of correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate; and