Administrative Assistant | Detail‑Oriented Scheduling Pro

Carriage Services; United States; On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

401k

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Carriage Services is hiring an Administrative Assistant to handle clerical duties, calendar coordination, and meeting organization. The role requires attention to detail, professionalism, and strong written and verbal communication skills.

The candidate will perform accounting tasks, assist client families with paperwork and scheduling, and maintain office records and timekeeping. This position offers full-time hours at Osceola Memory Gardens with a comprehensive benefits package.

Qualifications

• High School Diploma or equivalent.
• 2 years of administrative or accounting experience.
• High degree of computer proficiency.
• Advanced Microsoft Office Suite (Outlook Word Excel PowerPoint) and Google Docs.
• Experience with multi-line phone systems and standard office equipment; knowledge of basic accounting principles.

Responsibilities

• Answers telephone and routes calls to the appropriate person, and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting, AP, AR, inventory and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned.

Skills

Organizational skills

Communication skills

Phone system proficiency

Basic accounting principles

MS Office proficiency

Education

High School Diploma or equivalent

2 years administrative or accounting experience

Tools

Microsoft Office Suite

CFSS system

Google Docs

Job description

Carriage Services is hiring an Administrative Assistant to handle clerical duties, calendar coordination, and meeting organization. The role requires attention to detail, professionalism, and strong written and verbal communication skills.

The candidate will perform accounting tasks, assist client families with paperwork and scheduling, and maintain office records and timekeeping. This position offers full-time hours at Osceola Memory Gardens with a comprehensive benefits package.