Administrative Assistant

Carriage Services; Oakland (CA); On-site; USD 27,552 - 35,817; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Employee discount

Flexible spending account

Health insurance

Health savings account

Paid time off

Vision insurance

Job summary

Carriage Services is seeking an organized Administrative Assistant to handle clerical duties, coordinate calendars, and organize meetings. The role includes performing accounting tasks (AP/AR), updating records, and assisting client families with paperwork and scheduling.

Full-time position with hourly compensation of $23 per hour. Located in California, Grant Miller - John Cox Mortuary appears as the work site. Strong MS Office and accounting basics are required.

Qualifications

• High school diploma or equivalent required.
• 2+ years administrative or accounting experience preferred.
• Strong computer skills and proficiency with key software.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Docs.
• Experience with multi-line phone systems and common office equipment.
• Working knowledge of basic accounting principles.

Responsibilities

• Answer calls and route to correct person; place outgoing calls.
• Greet and assist visitors and guests.
• Perform accounting tasks (AP/AR), inventory, reconciliations.
• Schedule and manage appointments for the business.
• Draft and type correspondence as needed.

Skills

High School Diploma

2+ years admin/accounting

Microsoft Office Suite

Google Docs

Multi-line phone systems

Basic accounting principles

Education

High School Diploma or equivalent

Job description

Carriage Services is an equal opportunity employer.

We are seeking an organized and self‑motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings.

Compensation: $23 per hour

Job Type: Full-Time

Location: Grant Miller - John Cox Mortuary

Qualifications

• High School Diploma or equivalent.
• 2+ years of administrative or accounting experience.
• High degree of overall computer proficiency.
• High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.
• Proficiency with multi‑line phone systems and general office equipment.
• Working knowledge of basic accounting principles.

Job Duties

• Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate.
• Other duties as assigned.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance