Administrative Assistant

Carriage Services; Creekside Village (CA); On-site; USD 27,000 - 39,000; Part time

Job summary

Carriage Services is hiring an Administrative Assistant to join our team in a part-time capacity at the Darling & Fischer Chapel of the Hills location. The role involves handling clerical duties, calendar coordination, and meeting organization, with a focus on detail, professionalism, and clear communication.

Ideal candidates will have 2+ years in administrative or accounting support, strong MS Office and Google Docs skills, and the ability to manage phone systems and general office tasks.

Qualifications

• 2+ years of administrative or accounting experience.
• High School Diploma or equivalent.
• Proficiency with multi-line phone systems and general office equipment; and
• Excellent written and verbal communication skills.

Responsibilities

• Answers telephone and gives information to callers or routes calls to the appropriate person.
• Greets and escorts all visitors and their guests.
• Performs all accounting (AP/AR), inventory, and account reconciliation for the business.
• Schedules appointments for the business.
• Composes and types of correspondence as needed.
• Compiles and reports on statistical data as required by the business or Managing Partner.
• Inputs data into CFSS system accurately, completely, and timely.
• Assists client families with processing necessary paperwork and scheduling appointments.
• Receives and records payments from client families.
• Updates and maintains files and related systems for the business.
• Serves as business timekeeper and maintains local employee files.
• Coordinates and maintains office supplies and equipment.
• Serves as a backup in other administrative functions as needs dictate; and

Skills

Administrative experience

Accounting experience

Communication skills

Phone system proficiency

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Docs

Job description

Career Opportunities with Carriage Services

A great place to work.

Current job opportunities are posted here as they become available.

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer.

We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Compensation: $24 per hour

Job Type: Part-Time

Location: Darling & Fischer Chapel of the Hills

Qualifications

High School Diploma or equivalent.

2+ years of administrative or accounting experience.

High degree of overall computer proficiency.

High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs.

Proficiency with multi-line phone systems and general office equipment; and

Working knowledge of basic accounting principles

Job Duties

Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.

Greets and escorts all visitors and their guests.

Performs all accounting (AP/AR), inventory, and account reconciliation for the business.

Schedules appointments for the business.

Composes and types of correspondence as needed.

Compiles and reports on statistical data as required by the business or Managing Partner.

Inputs data into CFSS system accurately, completely, and timely.

Assists client families with processing necessary paperwork and scheduling appointments.

Receives and records payments from client families.

Updates and maintains files and related systems for the business.

Serves as business timekeeper and maintains local employee files.

Coordinates and maintains office supplies and equipment.

Serves as a backup in other administrative functions as needs dictate; and