Part-Time Administrative Assistant & Data Coordinator

Vista Hill Foundation; San Diego (CA); Hybrid; USD 25,000 - 33,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Paid holidays

Retirement contribution

Clinical supervision

Student loan forgiveness

Job summary

Vista Hill Foundation is seeking an Administrative Assistant to support the ADAPT program in San Diego. The role is 20 hours per week, assisting clients, answering phones, scheduling, and maintaining data and reports to ensure smooth operations.

The position requires experience with office software, data entry, and professionalism when interacting with staff and clients. Hybrid work may be possible, with a starting pay of $20.00 per hour.

Qualifications

• Associates degree with 2 years office experience, OR high school diploma/GED and 5 years of office experience.
• Demonstrates ability to be friendly and engaging with clients, the team, and public as a professional representative of the organization.
• Proficient in Outlook, Microsoft Word, Excel.
• Demonstrates skills to develop professional letters, reports, and manage data.
• Experience with medical records systems and ability to carefully review data for accuracy.

Responsibilities

• Answers phones and assists clients in connecting with staff.
• Schedules appointments and ensures excellent team communication.
• Responsible for data entry and electronic data maintenance, and developing / monitoring reports to ensure data accuracy.
• Maintains office supplies and program equipment tracking.
• Assists the team in accessing the resources they need.
• Reports to the Program Manager.

Skills

Outlook

Microsoft Word

Excel

Data entry

Professional communication

Medical records

Education

Associate degree

2+ years office experience

High school diploma or GED

Tools

Medical records systems

Job description

Vista Hill Foundation is seeking an Administrative Assistant to support the ADAPT program in San Diego. The role is 20 hours per week, assisting clients, answering phones, scheduling, and maintaining data and reports to ensure smooth operations.

The position requires experience with office software, data entry, and professionalism when interacting with staff and clients. Hybrid work may be possible, with a starting pay of $20.00 per hour.