ADMINISTRATIVE ASSISTANT- PART TIME

Vista Hill Foundation; San Diego (CA); Hybrid; USD 25,000 - 33,000; Part time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Paid holidays

Retirement contribution

Clinical supervision

Student loan forgiveness

Job summary

Vista Hill Foundation is seeking an Administrative Assistant to support the ADAPT program in San Diego. The role is 20 hours per week, assisting clients, answering phones, scheduling, and maintaining data and reports to ensure smooth operations.

The position requires experience with office software, data entry, and professionalism when interacting with staff and clients. Hybrid work may be possible, with a starting pay of $20.00 per hour.

Qualifications

• Associates degree with 2 years office experience, OR high school diploma/GED and 5 years of office experience.
• Demonstrates ability to be friendly and engaging with clients, the team, and public as a professional representative of the organization.
• Proficient in Outlook, Microsoft Word, Excel.
• Demonstrates skills to develop professional letters, reports, and manage data.
• Experience with medical records systems and ability to carefully review data for accuracy.

Responsibilities

• Answers phones and assists clients in connecting with staff.
• Schedules appointments and ensures excellent team communication.
• Responsible for data entry and electronic data maintenance, and developing / monitoring reports to ensure data accuracy.
• Maintains office supplies and program equipment tracking.
• Assists the team in accessing the resources they need.
• Reports to the Program Manager.

Skills

Outlook

Microsoft Word

Excel

Data entry

Professional communication

Medical records

Education

Associate degree

2+ years office experience

High school diploma or GED

Tools

Medical records systems

Job description

6070 MISSION GORGE RD
SAN DIEGO, CA 92120, USA

Description

THE PROGRAM

The Accessible Depression and Anxiety Peripartum Treatment (ADAPT) is in partnership with mental health services and public health nurses to provide treatment to individuals and family members who screen positive for postpartum anxiety and/or depression.

THE POSITION

This position is 20 hours a week.

The Administrative Assistant answers phones and assists clients in connecting with staff, schedules appointments and ensures excellent team communication. The Administrative Assistant is responsible for data entry and electronic data maintenance, and developing / monitoring reports to ensure data accuracy. Maintains office supplies and program equipment tracking, and assists the team in accessing the resources they need. The Administrative Assistant reports to the Program Manager.

REQUIREMENTS

Associates degree with 2 years office experience, OR high school diploma/GED and 5 years of office experience.

Demonstrates ability to be friendly and engaging with clients, the team, and public as a professional representative of the organization.

Demonstrates proficiency in Outlook, Microsoft Word, Excel.

Demonstrates skills to develop professional letters, reports, and manage data.

Experience with medical records systems and ability to carefully review data for accuracy.

HOURS

20 hours per week. Monday-Friday 4 hours per day. Flexible scheduled (8:30am- 7pm) This position may allow hybrid work.

PAY

$20.00 per hour.

This is a starting rate and may be adjusted up based on education and experience.

Current Vista Hill employees in these job titles for 2026 are paid $19.50 - $24.00 per hour.

BENEFITS

Employees working over 30 hours a week receive employer-paid benefits, including medical, dental, vision, paid time off (vacation and sick leave), paid holidays, employer-paid retirement contribution and clinical supervision (if applicable). Some programs qualify for student loan forgiveness programs.

Employees who work less than 30 hours a week do not qualify for healthcare benefits.

ABOUT US

Vista Hill is all about serving people. As a dynamic community-based organization, we develop and maintain a diverse array of quality services and programs throughout San Diego County. Our programs range from brief early intervention and preventive work with youth experiencing challenges, to treatment with school age kids, to long-term special education and training for individuals with developmental disabilities. We can be found assisting families in very difficult situations in many of our communities large and small, rural and suburban. You will see our caring staff working with challenging populations that most other agencies shy away from in areas that are conveniently located to the people we serve.

Vista Hill is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.