Part-Time Administrative Assistant — Program Support

Vista Hill Foundation; Chula Vista (CA); On-site; USD 26,000 - 33,000; Part time

Benefits offered by this job

Paid time off

Paid holidays

Employer-paid retirement account

Job summary

Vista Hill provides essential administrative support as an Administrative Assistant to the Program Supervisor and staff. The role entails precise data entry, filing, scheduling, and preparing reports to support client services and partner agencies.

Key duties include audit prep, maintaining secure records, coordinating communications, and tracking program outcomes while working with the team to ensure a safe, efficient office environment.

Qualifications

• Associate degree or two years related experience or equivalent.
• Computer knowledge and office equipment required.
• Proficient in typing is required.
• Medical billing experience helpful.

Responsibilities

• Provides day-to-day clerical assistance to the Program manager and department, including data entry, filing, ordering supplies, mail, copies, faxes/scans.
• Assists with audit preparation.
• Maintains safe and secure physical environment for clients and employees.
• Maintains records of staff training and certifications.
• Responds to general inquiries or directs to proper respondent.
• Maintains office filing system.
• Performs data entry as needed for program.
• Creates/sends reports and communications as needed.
• Coordinates solving problems between program and third parties as necessary.
• Tracks program outcomes.

Skills

Data entry

Typing

Computer skills

Medical billing knowledge

Education

Associate degree

Tools

Office equipment

Job description

Vista Hill provides essential administrative support as an Administrative Assistant to the Program Supervisor and staff. The role entails precise data entry, filing, scheduling, and preparing reports to support client services and partner agencies.

Key duties include audit prep, maintaining secure records, coordinating communications, and tracking program outcomes while working with the team to ensure a safe, efficient office environment.