ADMINISTRATIVE ASSISTANT

Vista Hill Foundation; Chula Vista (CA); On-site; USD 26,000 - 33,000; Part time

Benefits offered by this job

Paid time off

Paid holidays

Employer-paid retirement account

Job summary

Vista Hill provides essential administrative support as an Administrative Assistant to the Program Supervisor and staff. The role entails precise data entry, filing, scheduling, and preparing reports to support client services and partner agencies.

Key duties include audit prep, maintaining secure records, coordinating communications, and tracking program outcomes while working with the team to ensure a safe, efficient office environment.

Qualifications

• Associate degree or two years related experience or equivalent.
• Computer knowledge and office equipment required.
• Proficient in typing is required.
• Medical billing experience helpful.

Responsibilities

• Provides day-to-day clerical assistance to the Program manager and department, including data entry, filing, ordering supplies, mail, copies, faxes/scans.
• Assists with audit preparation.
• Maintains safe and secure physical environment for clients and employees.
• Maintains records of staff training and certifications.
• Responds to general inquiries or directs to proper respondent.
• Maintains office filing system.
• Performs data entry as needed for program.
• Creates/sends reports and communications as needed.
• Coordinates solving problems between program and third parties as necessary.
• Tracks program outcomes.

Skills

Data entry

Typing

Computer skills

Medical billing knowledge

Education

Associate degree

Tools

Office equipment

Job description

The Administrative Assistant performs secretarial functions to support the Program Supervisor, program staff, clients and involved agencies. Ensures records are assembled and maintained securely. Schedules appointments, coordinates reports and orders. Ensures data entry is timely & accurate to meet program needs.

Duties include:

• Provides day-to-day clerical assistance to the Program manager & department. This includes accurate data entry, filing, ordering supplies, mail, making copies, faxes/scans, etc.
• Assists with audit preparation
• Maintains safe and secure physical environment for clients and employees.
• Maintains records of staff training & certifications.
• Respond to respond to general inquires as able or directs to proper respondent.
• Maintains office filing system.
• Performs data entry as needed for program.
• Create/sends out reports and communications as needed.
• Coordinates solving problems between program and third parties as necessary.
• Tracks program outcomes.

REQUIREMENTS

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one year to two years related experience and/or training; or equivalent combination of education and experience.
• Employee must have computer knowledge and office equipment.
• Proficient in typing is required.
• Medical billing experience helpful.
• Must pass pre-employment background check, TB test and drug screening.

HOURS

Part time, Monday – Friday, 8:00 AM to 2:00 PM.

PAY

$20.00 per hour.

This is a starting rate and may be adjusted up based on education and experience.

Current Vista Hill employees in these job titles for 2026 are paid $19.50 - $24.00 per hour.

BENEFITS

This position receives paid time off (vacation and sick leave), paid holidays, and employer-paid retirement account.

ABOUT US

Vista Hill is all about serving people. As a dynamic community-based organization, we develop and maintain a diverse array of quality services and programs throughout San Diego County. Our programs range from brief early intervention and preventive work with youth experiencing challenges, to treatment with school age kids, to long-term special education and training for individuals with developmental disabilities. We can be found assisting families in very difficult situations in many of our communities large and small, rural and suburban. You will see our caring staff working with challenging populations that most other agencies shy away from in areas that are conveniently located to the people we serve.

Vista Hill is an Equal Opportunity Employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuing federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.