Hybrid Administrative Coordinator — Nonprofit & Events

Via Heart Project; San Francisco (CA); Hybrid; USD 34,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision care

Job summary

Via Heart Project in San Francisco seeks an organized administrative assistant to support daily office tasks, coordinate multiple projects, and ensure clear communication across a small team.

Ideal candidates have a college degree and 2+ years in office/customer service, with strong written and verbal skills and problem-solving abilities. Hybrid schedule; health, dental and vision benefits provided.

Qualifications

• College degree required.
• Minimum 2 years of office and customer service experience.
• Experience organizing staff events.
• Track tasks and manage workload.
• Strong written and verbal communication skills.
• Excellent problem-solving skills.
• Effective communicator with others.
• Ability to troubleshoot problems quickly and efficiently.
• Resourceful and thorough in researching answers.
• Self-motivated, reliable and a great team player.
• Punctual and follow through on commitments.
• Provide exceptional customer service.
• Polite and professional demeanor.
• Willingness to take on office-related projects beyond description.

Responsibilities

• Handle administrative duties and office tasks.
• Coordinate multiple projects and deadlines.
• Support staff with clear, timely communication.
• Track tasks and manage workload to stay organized.
• Assist in planning and organizing staff events.

Skills

Organizational skills

Clear communication

Multitasking

Customer service

Team player

Reliability

Follow-through

Problem-solving

Detail-oriented

Professional demeanor

Education

College degree

Tools

Microsoft Office

Excel

Word

Gmail

Google Docs

Salesforce

QuickBooks

Job description

Via Heart Project in San Francisco seeks an organized administrative assistant to support daily office tasks, coordinate multiple projects, and ensure clear communication across a small team.

Ideal candidates have a college degree and 2+ years in office/customer service, with strong written and verbal skills and problem-solving abilities. Hybrid schedule; health, dental and vision benefits provided.