Program Operations Assistant

Vista Hill Foundation; La Mesa (CA); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Employer-paid retirement account

Job summary

Vista Hill Foundation is seeking a detail-oriented administrative support professional in California. The role provides clerical assistance to the program manager and department, handles data entry, filing, mail, and reports, and supports audit preparation and staff training records.

Responsibilities include maintaining a safe environment, responding to inquiries, and coordinating resolution with third parties.

Qualifications

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; or one year to two years related experience and/or training; or equivalent combination of education and experience.
• Employee must have computer knowledge and office equipment.
• Proficient in typing is required.
• Medical billing experience helpful.
• Must pass pre-employment background check, TB test and drug screening.

Responsibilities

• Provides day-to-day clerical assistance to the Program manager & department.
• Assists with audit preparation.
• Maintains safe and secure physical environment for clients and employees.
• Maintains records of staff training & certifications.
• Respond to inquiries and direct as needed.
• Maintains office filing system.
• Performs data entry as needed for program.
• Create/sends out reports and communications as needed.
• Coordinates problem-solving between program and third parties.
• Tracks program outcomes.

Skills

Data entry

Typing

Office coordination

Education

Associate degree (A.A.)

Tools

Office equipment

Job description

Vista Hill Foundation is seeking a detail-oriented administrative support professional in California. The role provides clerical assistance to the program manager and department, handles data entry, filing, mail, and reports, and supports audit preparation and staff training records.

Responsibilities include maintaining a safe environment, responding to inquiries, and coordinating resolution with third parties.