Part-Time Administrative Assistant: Bookkeeping & HR Support

Compassionate Home Health Ltd; Roseville (CA); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

401(k)

Retirement Plan

Professional Development and Cross-培训

Job summary

Compassionate Home Health LTD is seeking a dependable Administrative Assistant to support daily office operations, including basic bookkeeping, HR filing, receptionist duties, and local errands. This role combines administrative tasks with hands-on organization to help the team stay efficient.

You will use QuickBooks for receipts, manage paper and electronic records, coordinate interviews, and greet visitors.

Qualifications

• Strong organizational skills and attention to detail.
• Professional, friendly communication and customer service.
• Familiarity with Mac computers and macOS workflows.
• Experience with PDF tools like Adobe Acrobat or Mac Preview.
• Basic proficiency with Word and Excel.
• Experience with QuickBooks uploading receipts.
• Prior admin/HR support experience.
• Ability to prioritize tasks and work independently.
• Reliable transportation and valid driver’s license if driving for work.
• Healthcare/home health office experience a plus.

Responsibilities

• Assist with basic bookkeeping in QuickBooks, including uploading and organizing receipts and invoices and matching supporting documents to the appropriate transactions.
• Track missing receipts and invoices and follow up with staff to obtain required documentation.
• Organize, scan, copy, and file paper and electronic records accurately.
• Work with PDF documents, including creating, combining, organizing, rotating, and saving scanned pages for filing or distribution.
• Run office errands, including visiting physician offices to obtain doctors’ signatures, taking mail and packages to the post office, and picking up office supplies.
• Assist with HR filing and maintaining organized, confidential employee records.
• Coordinate interview scheduling and communicate appointment details to applicants and hiring staff.
• Serve as receptionist by greeting visitors, answering and directing phone calls, and taking accurate messages.
• Assist with incoming and outgoing mail, faxes, and general office correspondence.
• Maintain confidentiality of patient, employee, and company information.
• Provide additional administrative support as assigned.

Skills

Mac OS

PDF tools

Adobe Acrobat

Word & Excel

HR support

Receptionist duties

Organizational skills

Tools

QuickBooks

Adobe Acrobat

Mac Preview

Job description

Compassionate Home Health LTD is seeking a dependable Administrative Assistant to support daily office operations, including basic bookkeeping, HR filing, receptionist duties, and local errands. This role combines administrative tasks with hands-on organization to help the team stay efficient.

You will use QuickBooks for receipts, manage paper and electronic records, coordinate interviews, and greet visitors.