Administrative Assistant Bookkeeper

Syntagma Group; City of Yonkers (NY); Vor Ort; USD 42.000 - 54.000; Vollzeit

Zusammenfassung

Syntagma Group in Yonkers, NY is seeking an organized Office Administrator/Bookkeeper to support daily operations and financial record-keeping. This role combines front-desk duties with basic bookkeeping, offering a dynamic and welcoming environment.

Responsibilities include managing calls, scheduling, filing, data entry, and using QuickBooks and Google Workspace to keep records accurate. The ideal candidate is detail-oriented, customer-focused, and able to multitask efficiently.

Qualifikationen

• Proven administrative experience with strong organizational skills.
• Proficiency in Microsoft Office and Google Workspace.
• Experience with QuickBooks or other bookkeeping software preferred.
• Excellent phone etiquette for multi-line systems.
• Bilingual abilities a plus for diverse client needs.
• Strong typing with high accuracy and proofreading skills.

Aufgaben

• Manage front desk operations and greet visitors with professional etiquette.
• Operate multi-line phone system and route calls accurately.
• Maintain organized filing systems and digital records.
• Perform data entry and proofreading with accuracy.
• Assist with calendar management and scheduling for meetings.
• Support bookkeeping tasks using QuickBooks or similar software.
• Provide customer service by responding to inquiries by phone or email.
• Manage office supply inventory and coordinate repairs.
• Support administrative projects and office procedures.

Kenntnisse

Administrative experience

MS Office Suite

Google Workspace

QuickBooks

Phone etiquette

Bilingual

Typing

Data entry

Proofreading

Calendar management

Customer service

Reception

Office support

Tools

Microsoft Office

Google Workspace

QuickBooks

Jobbeschreibung

We are seeking a dynamic and highly organized Office Administrator/ Bookkeeper to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating an efficient and welcoming environment. Your energy and attention to detail will help drive our office success and foster a positive workplace culture. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Maintain organized filing systems, including digital records via Google Workspace and Microsoft Office applications
• Perform data entry, proofread documents, and ensure accuracy in all clerical tasks such as copying, scanning, and filing
• Support calendar management and scheduling for team meetings, appointments, and events using calendar tools
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
• Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs
• Handle office supply inventory management and coordinate maintenance or repairs as needed
• Support administrative projects such as preparing reports, managing correspondence, and maintaining office procedures

Qualifications

• Proven administrative experience with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks or other bookkeeping software is preferred
• Excellent phone etiquette with the ability to handle multi-line phone systems confidently
• Bilingual abilities are a plus to serve diverse client needs effectively
• Strong typing skills with high accuracy; familiarity with data entry and proofreading tasks
• Knowledge of clerical procedures such as filing, document management, and calendar coordination
• Exceptional time management skills with the ability to prioritize tasks efficiently
• Previous experience in customer service or reception roles such as dental or medical receptionist is advantageous
• Personal assistant or office support experience that demonstrates reliability and professionalism

Join us in creating an organized, friendly, and efficient office environment where your skills will make a meaningful impact!