Part-Time Administrative Assistant

Compassionate Home Health Ltd; Roseville (CA); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

401(k)

Retirement Plan

Professional Development and Cross-培训

Job summary

Compassionate Home Health LTD is seeking a dependable Administrative Assistant to support daily office operations, including basic bookkeeping, HR filing, receptionist duties, and local errands. This role combines administrative tasks with hands-on organization to help the team stay efficient.

You will use QuickBooks for receipts, manage paper and electronic records, coordinate interviews, and greet visitors.

Qualifications

• Strong organizational skills and attention to detail.
• Professional, friendly communication and customer service.
• Familiarity with Mac computers and macOS workflows.
• Experience with PDF tools like Adobe Acrobat or Mac Preview.
• Basic proficiency with Word and Excel.
• Experience with QuickBooks uploading receipts.
• Prior admin/HR support experience.
• Ability to prioritize tasks and work independently.
• Reliable transportation and valid driver’s license if driving for work.
• Healthcare/home health office experience a plus.

Responsibilities

• Assist with basic bookkeeping in QuickBooks, including uploading and organizing receipts and invoices and matching supporting documents to the appropriate transactions.
• Track missing receipts and invoices and follow up with staff to obtain required documentation.
• Organize, scan, copy, and file paper and electronic records accurately.
• Work with PDF documents, including creating, combining, organizing, rotating, and saving scanned pages for filing or distribution.
• Run office errands, including visiting physician offices to obtain doctors’ signatures, taking mail and packages to the post office, and picking up office supplies.
• Assist with HR filing and maintaining organized, confidential employee records.
• Coordinate interview scheduling and communicate appointment details to applicants and hiring staff.
• Serve as receptionist by greeting visitors, answering and directing phone calls, and taking accurate messages.
• Assist with incoming and outgoing mail, faxes, and general office correspondence.
• Maintain confidentiality of patient, employee, and company information.
• Provide additional administrative support as assigned.

Skills

Mac OS

PDF tools

Adobe Acrobat

Word & Excel

HR support

Receptionist duties

Organizational skills

Tools

QuickBooks

Adobe Acrobat

Mac Preview

Job description

Benefits

• 401(k)

Compassionate Home Health LTD is seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily office operations. This position combines administrative support, basic bookkeeping, HR filing, receptionist duties, and local errands.

We are looking for someone who communicates professionally, takes initiative, and enjoys helping a team stay organized. At Compassionate Home Health, our mission is to treat patients like family.

Job Responsibilities

• Assist with basic bookkeeping in QuickBooks, including uploading and organizing receipts and invoices and matching supporting documents to the appropriate transactions.
• Track missing receipts and invoices and follow up with staff to obtain required documentation.
• Organize, scan, copy, and file paper and electronic records accurately.
• Work with PDF documents, including creating, combining, organizing, rotating, and saving scanned pages for filing or distribution.
• Run office errands, including visiting physician offices to obtain doctors’ signatures, taking mail and packages to the post office, and picking up office supplies.
• Assist with HR filing and maintaining organized, confidential employee records.
• Coordinate interview scheduling and communicate appointment details to applicants and hiring staff.
• Serve as receptionist by greeting visitors, answering and directing phone calls, and taking accurate messages.
• Assist with incoming and outgoing mail, faxes, and general office correspondence.
• Maintain confidentiality of patient, employee, and company information.
• Provide additional administrative support as assigned.

Qualifications

• Strong organizational skills and attention to detail.
• Professional, friendly communication and customer service skills.
• Familiarity with Mac computers, including navigating macOS, managing files and folders, using email, and uploading or downloading documents.
• Familiarity with PDF documents and tools such as Adobe Acrobat or Mac Preview, including scanning to PDF, combining files, arranging pages, and completing fillable forms.
• Basic proficiency with Microsoft Word and Excel.
• Familiarity with QuickBooks and uploading receipts or invoices preferred.
• Previous administrative, receptionist, bookkeeping support, or HR support experience preferred.
• Ability to prioritize tasks, follow instructions, and work independently.
• Reliable transportation for local errands; a valid driver’s license and current auto insurance are required if driving for work.
• Healthcare or home health office experience is a plus.

Compensation & Benefits

Starting pay: $18.00 per hour. Compensation may be higher based on relevant home health experience.

• Retirement Plan
• Professional Development and Cross-Training Opportunities

Schedule

• Part-Time – In Office
• Monday–Friday
• 4-hour day shift
• Rotational weekend coverage, approximately one Saturday per month

Equal Opportunity

Compassionate Home Health, LTD is an equal opportunity employer.