Part-Time Administrative Assistant

HKA Enterprises; East Hartford (CT); On-site; USD 28,000 - 41,000; Part time

Job summary

HKA Enterprises is seeking a highly organized Engineering Services Support and Procurement Aide to provide administrative and operational support to Global Engineering Sourcing (GES). This part-time role starts onsite in Connecticut with potential for remote work depending on business needs.

The candidate should hold a Bachelor's degree and demonstrate strong MS Office skills, SAP familiarity, and the ability to manage calendars, travel, and procurement tasks while maintaining discretion and

Qualifications

• Bachelor's degree required.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with SAP is a plus.
• Ability to gather, compile, and report information for leadership priorities.

Responsibilities

• Provide confidential, high-level administrative support to GES and manage complex calendars across multiple time zones.
• Coordinate travel itineraries and oversee expense reporting in SAP Concur.
• Assist with data entry, purchasing activities, and routine procurement operations, including SAP inputs.
• Coordinate visitor management registration and on-site logistics for events.
• Perform general administrative duties such as mail handling, file setup, meetings, and correspondence.

Skills

MS Office

Communication

Organizational skills

Education

Bachelor's Degree

Tools

SAP

SAP Concur

Job description

Position Overview

We are seeking a highly organized, professional, and detail-oriented Engineering Services Support and Procurement Aide to provide dedicated administrative and operational support to Global Engineering Sourcing (GES). This part-time role serves as the central administrative point of contact for GES and ensuring smooth execution of daily business operations. The ideal candidate demonstrates exceptional judgment, communication skills, and the ability to work independently on special assignments.

Key Responsibilities

Administrative Support & GES Assistance

• Provide confidential, high-level administrative support to GES.
• Manage complex calendars across multiple time zones, including scheduling supplier reviews and resolving conflicts with discretion.
• Support administrative planning and logistics for events (Annual Supplier Summit).
• Coordinate visitor management registration and on-site logistics.
• Independently manage special assignments as delegated.
• Perform general administrative duties such as mail handling, file setup/maintenance, arranging meetings, and preparing correspondence.

Travel Coordination & Expense Reporting

• Plan and book comprehensive domestic and international travel itineraries (flights, lodging, ground transportation, travel documentation).
• Process and reconcile expense reports in SAP Concur, ensuring compliance with policies and timely submissions.
• Serve as a subject matter expert for GES on travel preferences and Concur processes.

Procurement Support

• Assist with data entry, purchasing activities, and routine procurement operations.
• Serve as a redundant resource for MRP Controller inputs in SAP, including data entry, processing, and transactional support.

Required Qualifications

• Bachelor's Degree required.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with SAP is considered a plus.
• Demonstrated ability to gather, compile, and report information relevant to leadership priorities.
• Strong organizational, communication, and problem-solving skills.
• Ability to work onsite initially, with potential for remote work depending on business needs.