Purchasing & Administrative Specialist

GEDIA North America; Dalton (MA); On-site; USD 42,000 - 65,000; Full time

Job summary

GEDIA North America is seeking an experienced administrative support professional to handle daily tasks such as compiling reports, coordinating travel, and supporting the Purchasing Department. Proficiency in SAP, Microsoft Office, and purchasing data (KPI's, discrepancies) is required.

The role requires drive, reliability under pressure, and willingness to assist wherever needed. The position reports to the Director of Purchasing and operates in an internationally diverse environment, heavily

Qualifications

• Proven experience in accounting, purchasing, and administrative roles.
• Preferably experience in a manufacturing environment.
• Strong knowledge of accounting principles and practices.
• Ability to learn the company ERP system.

Responsibilities

• Issue RFQs and POs and manage procurement needs.
• Coordinate and manage internal procurement activities for stakeholders.
• Maintain accurate records of purchases, pricing, and inventory.
• Monitor supplier performance and address delivery/quality issues.
• Manage MRO purchases and collaborate with production teams.
• Provide administrative support: meetings, travel, reports, minutes.
• Handle travel requests per established protocol.
• Prepare reports and business documents; manage office supplies.

Skills

Attention to detail

Strong communication

Microsoft Office Suite

German language

Problem solving

Time management

Work under pressure

Team player

Tools

SAP

E-Procurement

ERP system

Job description

GEDIA is looking for experienced administrative support who is able to handle daily tasks such as compiling reports, coordinating travel, and supporting the Purchasing Department. We are looking for an individual with experience in Microsoft programs, SAP, and purchasing data such as KPI's, discrepancies and intercompany spreadsheets. This individual needs to be driven, willing to help wherever it is needed, and able to work well under pressure. Day to day tasks could be, but not limited to, picking up items from the store, setting up meetings & travel, processing purchase orders, and supporting our North America CEO.

This is a salaried position, reporting to Director of Purchasing. Being able to work in internationally diverse environment is mandatory, as we are heavily German.

Responsibilities

Purchasing Tasks:

• Issuing RFQ's & PO's.
• Coordinate and manage procurement activities, needs of internal users.
• Maintain accurate records of purchases, pricing, and inventory.
• Monitor supplier performance and resolve any issues related to delivery or quality.
• Manage MRO purchases.
• Collaborate with production & inventory teams to ensure timely availability of materials.

Administrative Tasks:

• Provide administrative support as needed, scheduling meetings, agendas & minutes.
• Handle internal travel requests according to established protocol.
• Assist in the preparation of reports, presentations, and other business documents.
• Manage office supplies & equipment, ensuring a well-organized and efficient workplace.
• Support daily activities in the plant, catering, plant meetings, taking meeting minutes.

Qualifications

• Proven experience in accounting, purchasing, and administrative roles
• Preferably experience in a manufacturing environment.
• Strong knowledge of accounting principles and practices.
• Excellent organizational and multitasking skills.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong communication skills.

Skills

• Attention to detail and accuracy.
• SAP and E-Procurement knowledge are preferred.
• Strong knowledge of Microsoft Office.
• Strong communicative team player.
• Ability to learn the company ERP System
• German speaking/understanding is advantageous
• Ability to work independently and as part of a team.
• Problem-solving and analytical skills.
• Ability to work with various hierarchical levels within the organization
• Time management and ability to prioritize tasks effectively is a must.

This role is crucial for ensuring the smooth operation of purchasing and administrative functions within the automotive manufacturing plant. It requires a versatile individual who can handle multiple responsibilities efficiently and effectively.