Administrative Assistant (SAP)

Kelly; Olive Branch (MS); Hybrid; USD 36,000 - 54,000; Full time

Job summary

A leading administrative services provider is seeking an experienced Administrative Assistant (SAP) to support the General Manager and leadership team. This role involves managing administrative tasks, processing purchase requests in SAP, and ensuring efficient business operations. The ideal candidate will have strong organizational skills, SAP experience, and the ability to thrive in a fast-paced environment. This position may offer an office-based or hybrid work environment, depending on business needs.

Qualifications

• Experience in an administrative assistant or support role is required.
• Hands-on experience with SAP for purchase requests and receipts is preferred.
• Strong organizational skills and attention to detail are necessary.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficient in Outlook, Word, Excel, Teams.
• Strong written and verbal communication skills.
• Ability to work independently while supporting leadership and cross-functional teams.

Responsibilities

• Support the General Manager with administrative tasks.
• Create and manage purchase requests in SAP.
• Ensure timely processing of purchase requests and documentation.
• Process goods receipts and ensure accurate receipt of purchased items in SAP.
• Monitor purchase orders and follow up with internal stakeholders and vendors as needed.
• Maintain accurate records and documentation related to purchasing and administrative activities.
• Communicate effectively with internal teams to support operational needs.
• Assist with additional administrative tasks and projects as assigned.

Skills

Administrative support

SAP proficiency

Organizational skills

Time management

Microsoft Office

Communication skills

Tools

SAP

Microsoft Office Tools

Job description

Job Summary: The Administrative Assistant (SAP) provides day‑to‑day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail‑oriented, organized, and comfortable navigating SAP to support business operations efficiently.

Key Responsibilities

• Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling.
• Create, track, and manage meetings, agendas, and related documentation.
• Create and submit purchase requests (PRs) in SAP in accordance with company policies.
• Process goods receipts and ensure accurate receipt of purchased items in SAP.
• Monitor purchase orders and follow up with internal stakeholders and vendors as needed.
• Maintain accurate records and documentation related to purchasing and administrative activities.
• Communicate effectively with internal teams to support operational needs.
• Assist with additional administrative tasks and projects as assigned.

Qualifications

• Previous experience in an administrative assistant or administrative support role.
• Hands‑on experience working in SAP, particularly with purchase requests and receipts, preferred.
• Strong organizational and time‑management skills with attention to detail.
• Ability to manage multiple tasks and priorities in a fast‑paced environment.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Strong written and verbal communication skills.
• Ability to work independently while supporting leadership and cross‑functional teams.

Preferred Skills

• Experience supporting senior leaders or general management.
• Familiarity with procurement or purchasing processes.
• Strong follow‑up and documentation skills.
• Office‑based or hybrid environment, depending on business needs.
• Regular interaction with SAP and internal stakeholders to support daily operations.

Seniority level: Associate

Employment type: Contract

Job function: Information Technology

Industry: IT System Data Services