Sr. Administrative Assistant

Applicantz; Manassas (VA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading staffing firm is seeking a detail-oriented Senior Administrative Assistant in Virginia to support business operations and executive activities. The ideal candidate will excel in a fast-paced environment, possess strong analytical skills, and have advanced Excel and SAP experience. Responsibilities include managing calendars, preparing documentation, analyzing data, and developing executive presentations. This is an opportunity to make a significant impact within a top-tier organization.

Qualifications

• 5+ years of administrative or business support experience.
• Experience working with SAP for transactions and reporting.
• Ability to create high-quality executive-level presentations.

Responsibilities

• Provide high-level administrative support to leaders and teams.
• Manage calendars, meetings, and travel arrangements.
• Extract and analyze data using Excel.

Skills

Advanced Excel skills (pivot tables, formulas, data analysis)

Strong analytical skills

Organizational skills

Communication skills

Attention to detail

Professionalism

Tools

SAP

PowerPoint

Job description

We are looking for a highly organized and detail-oriented Senior Administrative Assistant to support daily business operations, executive activities, and cross-functional coordination. This role goes beyond traditional administrative support, requiring strong analytical capabilities, systems expertise, and the ability to create executive-level presentations.

If you thrive in a fast-paced environment and enjoy combining administrative excellence with data-driven insights, this is a great opportunity to make an impact.

Minimum Qualifications

• 5+ years of administrative or business support experience
• Advanced Excel skills (pivot tables, formulas, data analysis)
• Experience working with SAP
• Strong analytical, organizational, and communication skills
• High attention to detail and professionalism

Job Responsibilities

Administrative & Executive Support

• Provide high-level administrative support to leaders and teams
• Manage calendars, meetings, travel arrangements, and communications
• Prepare and maintain professional documentation, reports, and correspondence
• Maintain organized filing systems (electronic and physical)

Data Analysis & Reporting

• Extract, clean, and analyze data using Excel
• Build pivot tables, dashboards, and reports to support business decisions

Systems & Tools

• Perform SAP transactions including data entry, reporting, and tracking
• Ensure accuracy and quality across all systems and outputs

Customer & Commercial Support

• Prepare and manage customer quotes, invoices, and purchase orders
• Track documentation to ensure timely and accurate delivery
• Support commercial teams with document control and versioning

Executive Presentations

• Develop high-quality PowerPoint presentations for executive audiences
• Convert complex data into clear, visually compelling formats
• Ensure consistency in messaging and branding

Office & Operations Management

• Oversee day-to-day office operations
• Coordinate with vendors and manage office supplies

Community Outreach

• Lead and coordinate community outreach and volunteer initiatives
• Act as liaison with external partners
• Plan events and track participation

Preferred Qualifications

• Experience supporting senior leaders or commercial teams
• Background in office or facilities management
• Experience organizing events or community/CSR initiatives

Our Client is a Fortune 350 company that engages in the design, manufacturing, marketing, and service of semiconductor processing equipment.