Purchasing Administrative Specialist

GEDIA GEORGIA LLC; Dalton (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

GEDIA Georgia LLC is seeking an experienced administrative support person to handle reports, travel coordination, and support for Accounting and Purchasing. You will use SAP and MS Office to manage KPI reporting, discrepancies, and intercompany data, and assist in daily plant operations in a manufacturing setting.

The role reports to the Director of Purchasing and requires the ability to work in a diverse environment with a German influence. A salary is provided as a salaried position.

Qualifications

• Proven experience in accounting, purchasing, and administrative roles.
• Preferably experience in a manufacturing environment.
• Strong knowledge of accounting principles and practices.
• Excellent organizational and multitasking skills.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong communication skills.

Responsibilities

• Maintain/update Intercompany invoice spreadsheet.
• Reconcile & post vendor statements/accounts.
• Manage vendor invoicing discrepancies, pricing, receipts, etc.
• Maintain Invoice Mailbox and back up for weekly vendor payments.
• Coordinate RFQs/POs and procurement activities.
• Provide administrative support: scheduling meetings, agendas, and minutes.

Skills

Microsoft Office

Communication

Organizational skills

Problem-solving

Teamwork

Time management

Independent work

Education

Bachelor's degree in Business Administration

Tools

SAP

E-Procurement systems

ERP system

Job description

GEDIA is looking for experienced administrative support who is able to handle daily tasks such as compiling reports, coordinating travel, and supporting Accounting and Purchasing Departments. We are looking for an individual with experience in Microsoft programs, SAP, and reporting accounting/purchasing data such as KPI's, discrepancies and intercompany spreadsheets. This individual needs to be driven, willing to help wherever it is needed, and able to work well under pressure. Day to day tasks could be, but not limited to, picking up items from the store, setting up meetings & travel, processing invoices, and supporting our North America CEO.

This is a salaried position, reporting to Director of Purchasing. Being able to work in internationally diverse environment is mandatory, as we are heavily German.

Responsibilities

Accounting Tasks:

• Maintain/update Intercompany invoice spreadsheet
• Reconcile & post vendor statements/accounts
• Manage vendor invoicing discrepancies, pricing, receipts, etc.
• Maintain Invoice Mailbox.
• Back up for weekly vendor payments.
• Ensure compliance with accounting standards and regulations.

Purchasing Tasks:

• Issuing RFQ's & PO's.
• Coordinate and manage procurement activities, needs of internal users.
• Maintain accurate records of purchases, pricing, and inventory.
• Monitor supplier performance and resolve any issues related to delivery or quality.
• Manage MRO purchases.
• Collaborate with production & inventory teams to ensure timely availability of materials.

Administrative Tasks:

• Provide administrative support as needed, scheduling meetings, agendas & minutes.
• Handle internal travel requests according to established protocol.
• Assist in the preparation of reports, presentations, and other business documents.
• Manage office supplies & equipment, ensuring a well-organized and efficient workplace.
• Support daily activities in the plant, catering, plant meetings, taking meeting minutes.

Qualifications

• Proven experience in accounting, purchasing, and administrative roles
• Preferably experience in a manufacturing environment.
• Strong knowledge of accounting principles and practices.
• Excellent organizational and multitasking skills.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong communication skills.

Skills

• Attention to detail and accuracy.
• SAP and E-Procurement knowledge are preferred.
• Strong knowledge of Microsoft Office.
• Strong communicative team player.
• Ability to learn the company ERP System
• German speaking/understanding is advantageous
• Ability to work independently and as part of a team.
• Problem-solving and analytical skills.
• Ability to work with various hierarchical levels within the organization
• Time management and ability to prioritize tasks effectively is a must.

This role is crucial for ensuring the smooth operation of accounting, purchasing, and administrative functions within the automotive manufacturing plant. It requires a versatile individual who can handle multiple responsibilities efficiently and effectively.