Administrative Assistant

Bristol-myers Squibb; Seattle (WA); On-site; USD 60,000 - 75,000; Part time

Job summary

Bristol-Myers Squibb is seeking an Administrative Assistant to provide administrative support to the Leadership Team in a confidential, fast-paced environment. The role requires tact, discretion, and the ability to juggle multiple priorities across senior levels.

Responsibilities include calendar management for several leaders, onboarding coordination for staff and contractors, preparing correspondence and reports, and handling SAP/Ariba requisitions.

Qualifications

• Experience supporting leadership, maintaining confidentiality with tact and discretion.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proven communication and interpersonal skills across organizational levels.

Responsibilities

• Support multiple leaders simultaneously, prioritize tasks and deliver on timelines.
• Manage calendars and daily workload for leadership teammates and facilitate confidential requests.
• Oversee onboarding for new hires and vendor access to Corporate Communications.
• Prepare correspondence, presentations, and reports as required.
• Place and track SAP/Ariba requisitions for Corporate Communications.
• Maintain professional demeanor and diplomacy with all levels of management.
• Operate with minimal supervision and take initiative with attention to detail.
• Organize office operations, filing, expenses, and supplies.
• Prioritize activities based on departmental objectives and business needs.
• Assist with meeting prep, PowerPoint materials and pre-reads.
• Keep up with BMS learning and proactively manage high-profile events.

Skills

Multitasking

Calendar management

Communication

Discretion

Project support

Tools

SAP

Ariba

PowerPoint

Job description

The Administrative Assistant position provides administrative support to various levels of the Leadership Team. The Administrative Assistant will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high-level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment. The candidate must have proven skills in supporting different leaders, prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities

• Ability to support multiple individuals at the same time, manage priorities and deliver with appropriate timelines
• Support the leadership team in managing calendars, and daily workload and facilitating their requirements in ensuring all requests are managed in a confidential, professional, and efficient manner
• Management of onboarding for new hires (staff and contractors) and vendor access to the Corporate Communications organization
• Assist in the preparation of correspondence, presentations, and/or reports as required
• Places and tracks SAP/Ariba requisitions as needed for the Corporate Communications Team
• Demonstrate strong interpersonal skills and diplomacy at all levels of management.
• Work with minimal supervision, have strong initiative, and follow-up with a focus on details.
• Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.
• Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.
• Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.
• Ensure manager's preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).
• Maintains professional and technical knowledge by remaining current with BMS continuous learning
• Proactive management of high-profile internal & external events.

Job Details

Job Type: Contract 8 hour Shift. Must have the ability to work onsite at least 100%.