Part-Time Administrative & Accounting Assistant | Invoicing

Tetra Tech; Tampa (FL); On-site; USD 19,000 - 29,000; Part time

Benefits offered by this job

Healthcare benefits

Paid time off

401(k) with company match

Drug-free workplace

Job summary

Ardaman & Associates, Inc. seeks a dependable Administrative Assistant for its Tampa, FL office. This part-time, benefits-eligible role supports accounting, project setup, invoicing, reception and general office tasks in a busy geotechnical engineering firm.

Work hours are 24–32 per week, 8:00 a.m. to 5:00 p.m., Monday through Friday, with pre-employment screening and eligibility for a robust benefits package including medical, dental, vision and 401(k) match.

Qualifications

• Excellent written and verbal communication skills.
• Basic knowledge of accounting principles and procedures.
• Proficiency in Word and Excel; ability to manage PDFs.
• Ability to work independently and in a team environment.
• Strong attention to detail and organizational skills.

Responsibilities

• Answer incoming telephone calls, respond to inquiries, and transfer calls to appropriate personnel.
• Prepare accounts payable cover sheets with complete information.
• Enter weekly usage, supplies, and hours to projects into the accounting system.
• Prepare project setup sheets for Accounting.
• Receive, sort, and distribute incoming mail.
• Perform front desk duties and control access to the office.
• Organize and file accounting/vendor documents.
• Assist with entering timesheets due Fridays.
• Assist with expediting project setups as needed.
• Email monthly invoices to clients and assist with invoice preparation.
• Maintain regular attendance and work 24–32 hours per week at the Tampa office.

Skills

Excellent written and verbal沟通

Tools

Microsoft Word

Microsoft Excel

Job description

Ardaman & Associates, Inc. seeks a dependable Administrative Assistant for its Tampa, FL office. This part-time, benefits-eligible role supports accounting, project setup, invoicing, reception and general office tasks in a busy geotechnical engineering firm.

Work hours are 24–32 per week, 8:00 a.m. to 5:00 p.m., Monday through Friday, with pre-employment screening and eligibility for a robust benefits package including medical, dental, vision and 401(k) match.