Administrative Assistant

Tetra Tech; Fort Myers (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k) with company match

Paid time off

Job summary

Ardaman & Associates, Inc. in Fort Myers is seeking a Branch Administrator to support our geotechnical engineering team. The role focuses on client and project setup in the ERP system, billing, COs/POs, and accounts payable/receivable.

The ideal candidate has at least one year of related billing experience, proficiency in Word, Excel and Outlook, and a willingness to learn ERP billing. Florida Notary or ability to become commissioned is a plus; on-site work during business hours is required.

Qualifications

• Experience working in an engineering firm and performing similar responsibilities is preferred.
• Minimum of one year experience in accounts receivable, accounts payable, and collections.
• Minimum of one year relevant billing experience preferred.
• Proficient in Microsoft Word, Excel, and Outlook.

Responsibilities

• Client & project setup in the ERP system
• Prepare and process project billing, invoices, change orders (COs), and purchase orders (POs)
• Handle accounts receivable, collections, and process payables
• Update and monitor project budgets
• Vendor setup and maintenance of vendor records
• Assist HR with onboarding paperwork and related administrative tasks
• Order and maintain office and safety supplies inventory
• Manage incoming and outgoing mail and courier services
• Answer and route incoming phone calls daily
• Make word processing edits for and prepare various engineering reports and proposals
• Performs other administrative tasks as assigned

Skills

Engineering firm experience

Billing and collections

Attention to detail

Customer service

Verbal communication

Professional writing

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ardaman & Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.

Ardaman Has The Following Opportunity Available

Administrative Assistant

An opportunity is available in our Fort Myers Branch office for a sharp and versatile Branch Administrator.

Responsibilities

• Client & project setup in the ERP system
• Prepare and process project billing, invoices, change orders (COs), and purchase orders (POs)
• Handle accounts receivable, collections, and process payables
• Update and monitor project budgets
• Vendor setup and maintenance of vendor records
• Assist HR with onboarding paperwork and related administrative tasks
• Order and maintain office and safety supplies inventory
• Manage incoming and outgoing mail and courier services
• Answer and route incoming phone calls daily
• Make word processing edits for and prepare various engineering reports and proposals
• Performs other administrative tasks as assigned

Requirements

• Experience working in engineering firm and performing similar responsibilities is preferred
• Minimum of one year experience in accounts receivable, accounts payable, and collections
• Minimum of one year relevant & related billing experience preferred
• Proficient in Microsoft Word, Excel, and Outlook
• Proven record of billing accuracy and consistently meeting billing deadlines and management objectives
• Ability to learn and become proficient with billing in an ERP accounting system
• Demonstrated ability to build and maintain cooperative working relationships
• Excellent customer service orientation, verbal communication, and professional writing skills
• Strong organizational skills, attention to detail, and ability to multitask effectively
• Self-starter with solid analytical and problem-solving skills
• Strong analytical and problem-solving skills
• Florida Notary or able to become commissioned
• Reliable attendance and ability to work on-site during regular business hours

We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

We are proud to be an Equal Opportunity Employer.All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.

Learn about Ardaman and explore our open positions at www.ardaman.com

Additional Information

• Organization: 113 AAI