HR Administrative Assistant | Organized Data & Compliance

Ardaman & Associates, Inc.; Orlando (FL); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Job summary

Ardaman & Associates, Inc., a large geotechnical engineering and materials testing firm in the Southeast, seeks an HR Administrative Assistant. You will support recruiting, onboarding, training coordination, and recordkeeping while managing multiple priorities in a fast-paced office.

The role requires organization, confidentiality, and punctuality, with in-office presence Monday–Friday. Proficiency with Word, Excel, Outlook, and Adobe PDF is essential.

Qualifications

• One year of administrative support experience.
• Some college coursework preferred.
• Typing speed of at least 40 wpm with high accuracy.
• Proficiency with Word, Excel, Outlook, and Adobe PDF.
• Ability to format and maintain professional fillable PDF forms.
• Strong attention to detail and confidentiality.
• Excellent written and verbal communication skills.

Responsibilities

• Support recruitment and onboarding processes, including posting jobs and conducting background checks.
• Maintain HR-related records and training attendance.
• Prepare orientation materials for new hires.
• Create and update HR Excel trackers and reports.
• Format, convert, and maintain fillable PDF forms.
• Assist with audits, document reviews, and process improvements.
• Maintain filing systems (electronic and paper).
• Ensure timely completion of assigned tasks.

Skills

Attention to detail

Communication skills

Organization

Independent worker

Typing speed 40 wpm

Education

Some college coursework preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Adobe PDF

Job description

Ardaman & Associates, Inc., a large geotechnical engineering and materials testing firm in the Southeast, seeks an HR Administrative Assistant. You will support recruiting, onboarding, training coordination, and recordkeeping while managing multiple priorities in a fast-paced office.

The role requires organization, confidentiality, and punctuality, with in-office presence Monday–Friday. Proficiency with Word, Excel, Outlook, and Adobe PDF is essential.