Parish Front Desk & Office Coordinator

Kids for the Future; South Bend (IN); On-site; USD 22,000 - 28,000; Full time

Job summary

The Receptionist at Christ the King Parish is a full-time hourly staff member reporting to the Business Manager. The role runs 8:00 AM – 4:30 PM, Monday through Friday, with a 30-minute lunch and requires professional appearance and confidentiality.

The position involves front-desk duties and coordinating parish communications and events. Responsibilities include handling calls, greeting visitors, managing calendars, processing mail and envelopes, and assisting with sacristy and parish programs

Qualifications

• Ability to maintain confidentiality.
• Strong interpersonal and organizational skills.
• Able to work as a part of a team.
• Familiarity with the structure and teachings of the Catholic Church.
• Proficient with technology including computer skills and telephone systems.
• Prior experience of 1-2 years of reception related work.

Responsibilities

• Answers and forwards all incoming phone calls, and forwards voice mails.
• Greets all visitors at the front door and calls to announce appointments.
• Maintains the parish calendar and works with the Business Manager to manage facility reservations.
• Takes outgoing mail to mailbox daily and sorts school and rectory mail.
• Reimburses postage due and fills out petty cash receipts.
• Organizes contribution envelopes and secures them in the vault.
• Enters new parishioner information into the parish census program and envelope system.
• Prepares the sacristy cleaning schedule, parish laundry schedule, and vocation chalice schedule.
• Records when all keys are borrowed and returned, and tracks down missing keys.
• Schedules all requested Mass intentions and records Masses in Mass stipend book and spreadsheet.
• Helps coordinate funeral arrangements including calling organists and servers.
• Maintains a list of homebound parishioners and assists with Communion calls.
• Helps register new parishioners and provides them with New Parishioner Packet.
• Assembles materials for New Parishioner Packets and obtains updated forms.
• Works with Parish Secretary on Time & Talent collection and documentation.
• Assists with organizing volunteers for Casserole and Pack-a-Lunch Programs.
• Sorts bulletins and stuffs inserts on Fridays.
• Processes requests for Baptism, First Communion, Confirmation and Marriage certificates.
• Collaborates with Funeral Luncheon, Casserole, and Pack-A-Lunch programs for mailings.
• Prepares schedules for sacristy cleaning, parish laundry, and server alb cleaning.

Skills

Confidentiality

Interpersonal skills

Organizational skills

Team player

Catholic Church familiarity

Technology proficiency

Reception experience

Tools

Telephone systems

Computer skills

Job description

The Receptionist at Christ the King Parish is a full-time hourly staff member reporting to the Business Manager. The role runs 8:00 AM – 4:30 PM, Monday through Friday, with a 30-minute lunch and requires professional appearance and confidentiality.

The position involves front-desk duties and coordinating parish communications and events. Responsibilities include handling calls, greeting visitors, managing calendars, processing mail and envelopes, and assisting with sacristy and parish programs