Christ the King, South Bend - Parish Receptionist

Kids for the Future; South Bend (IN); On-site; USD 22,000 - 28,000; Full time

Job summary

The Receptionist at Christ the King Parish is a full-time hourly staff member reporting to the Business Manager. The role runs 8:00 AM – 4:30 PM, Monday through Friday, with a 30-minute lunch and requires professional appearance and confidentiality.

The position involves front-desk duties and coordinating parish communications and events. Responsibilities include handling calls, greeting visitors, managing calendars, processing mail and envelopes, and assisting with sacristy and parish programs

Qualifications

• Ability to maintain confidentiality.
• Strong interpersonal and organizational skills.
• Able to work as a part of a team.
• Familiarity with the structure and teachings of the Catholic Church.
• Proficient with technology including computer skills and telephone systems.
• Prior experience of 1-2 years of reception related work.

Responsibilities

• Answers and forwards all incoming phone calls, and forwards voice mails.
• Greets all visitors at the front door and calls to announce appointments.
• Maintains the parish calendar and works with the Business Manager to manage facility reservations.
• Takes outgoing mail to mailbox daily and sorts school and rectory mail.
• Reimburses postage due and fills out petty cash receipts.
• Organizes contribution envelopes and secures them in the vault.
• Enters new parishioner information into the parish census program and envelope system.
• Prepares the sacristy cleaning schedule, parish laundry schedule, and vocation chalice schedule.
• Records when all keys are borrowed and returned, and tracks down missing keys.
• Schedules all requested Mass intentions and records Masses in Mass stipend book and spreadsheet.
• Helps coordinate funeral arrangements including calling organists and servers.
• Maintains a list of homebound parishioners and assists with Communion calls.
• Helps register new parishioners and provides them with New Parishioner Packet.
• Assembles materials for New Parishioner Packets and obtains updated forms.
• Works with Parish Secretary on Time & Talent collection and documentation.
• Assists with organizing volunteers for Casserole and Pack-a-Lunch Programs.
• Sorts bulletins and stuffs inserts on Fridays.
• Processes requests for Baptism, First Communion, Confirmation and Marriage certificates.
• Collaborates with Funeral Luncheon, Casserole, and Pack-A-Lunch programs for mailings.
• Prepares schedules for sacristy cleaning, parish laundry, and server alb cleaning.

Skills

Confidentiality

Interpersonal skills

Organizational skills

Team player

Catholic Church familiarity

Technology proficiency

Reception experience

Tools

Telephone systems

Computer skills

Job description

• Base Pay $17.00 / Hour
• Job Category Parish
• Employee Type FT Non-Exempt

Contact information

• Phone [phone]

Description

OVERVIEW

The Receptionist is a full-time hourly member of the staff at Christ the King. The Receptionist reports to the Business Manager and is subject to their review for the fulfillment of the duties outlined in this job description. The Receptionist works from 8:00 AM – 4:30 PM, Monday through Friday, with a 30-minute lunch. The Receptionist is expected to maintain a professional appearance and represent the parish in a professional manner along with maintaining confidentiality.

RESPONSIBILITIES

• Answers and forwards all incoming phone calls, and forwards voice mails
• Greets all visitors at the front door and calls to announce appointments
• Maintains the parish calendar and works with the Business Manager to manage facility reservations
• Takes outgoing mail to mailbox daily and sorts school and rectory mail
• Reimburses postage due and fills out petty cash receipts
• Organizes contribution envelopes that have been mailed or dropped at the rectory then secures them in the vault
• Enters new parishioner information into the parish census program and envelope system
• Prepares the sacristy cleaning schedule, parish laundry schedule, and vocation chalice schedule.
• Records when all keys are borrowed and returned, and tracks down missing keys
• Schedules all requested Mass intentions received by phone, walk-in parishioners, or from funerals, and records Masses in Mass stipend book and spreadsheet
• Helps coordinate funeral arrangements, including filling out funeral forms; calling organists, cantors and servers; providing the names of the cantor and organist to the funeral home; and notifying maintenance and funeral luncheon chairperson
• Maintains a list of homebound parishioners and assists as needed in arranging Communion calls
• Helps register new parishioners using the New Parishioner Registration Form and provides them with a New Parishioner Packet; updates the parish census accordingly
• Assembles materials for New Parishioner Packets and obtains updated forms from Parish Secretary
• Works with the Parish Secretary on collecting and documenting Time & Talent
• Assists with organizing volunteers for the Casserole and Pack-a-Lunch Programs
• Sorts bulletins for parish and school staff, and stuffs inserts on Fridays
• Processes requests for Baptism, First Communion, Confirmation and Marriage certificates
• Collaborates with the Funeral Luncheon, Casserole, and Pack-A-Lunch programs for mailings
• Prepares the schedules for sacristy cleaning, parish laundry, server alb cleaning and vocation chalice ministries
• Assists visitors/callers needing assistance from St. Vincent de Paul
• Performs other duties as requested by the Pastor, Business Manager, Pastoral Team or Parish Secretary
• Receives deliveries, and works with program directors to manage recurring deliveries
• Backs up Parish Secretary for entering weekly contribution envelopes and parish bulletin
• Orders and maintains parish office supplies

Requirements

Professional Requirements:

• Ability to maintain confidentiality
• Strong interpersonal and organizational skills
• Able to work as a part of a team
• Familiarity with the structure and teachings of the Catholic Church
• Proficient with technology including computer skills and telephone systems
• Prior experience of 1-2 years of reception related work