Administrative Assistant

BELFOR; Knoxville (TN); Vor Ort; USD 36.000 - 54.000; Vollzeit

Zusammenfassung

BELFOR Knoxville is seeking an administrative professional to support a field-office environment. The role handles front desk duties, mail and phone routing, and supports AP/AR, job cost review, and payroll oversight as required.

The ideal candidate will maintain organized records, create new jobs in JD Edwards, manage vendor lists, and ensure compliance with BELFOR standards. Local operations and safety training participation are expected.

Qualifikationen

• Front desk responsibilities including phone and mail handling.
• Process accounts payable invoices and check requests.
• Process accounts receivable deposits and postings.
• Demonstrate solid customer service principles and practices.
• Work under deadlines and maintain accuracy.

Aufgaben

• Maintain organized workspace reflecting BELFOR standards.
• Create new jobs in JD Edwards as needed.
• Maintain up-to-date job files for Estimator/GM review.
• Use JD Edwards and BCS to manage vendor lists and compliance.
• Reconcile AP statements monthly.
• Maintain customer files both digitally and physically.
• Attend BELFOR operations and safety trainings as required.

Kenntnisse

Front desk

AP processing

AR processing

Customer service

Time management

Ausbildung

High school diploma

Tools

JD Edwards

BCS

Jobbeschreibung

Description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.