Administrative Assistant

BELFOR Property Restoration; Troy (MI); On-site; USD 35,000 - 55,000; Full time

Job summary

BELFOR Property Restoration is seeking an administrative professional for their Troy, Michigan office. This role entails managing front desk functions, maintaining organized workplace communication, and overseeing Accounts Payable and Receivable.

The ideal candidate will possess strong customer service skills and attention to detail, ensuring compliance with vendor requirements and maintaining accurate job files.

Experience with JD Edwards is preferred, and training will be provided for company standards.

Qualifications

• Comprehensive understanding of customer service principles and practices.
• Work under time constraints to meet specific timelines.
• Attention to detail and safeguarding other people's property and information.

Responsibilities

• Maintain organized workspace and ensure communication aligns with BELFOR standards.
• Create new jobs in JD Edwards as required.
• Organize and maintain job files for review.
• Use JD Edwards and BCS to maintain vendor list.
• Ensure compliance with vendor requirements.
• Conduct monthly reconciliation of accounts payable statements.
• Maintain customer files in digital and physical systems.
• Attend required operations and safety training.

Skills

Customer service principles

Attention to detail

Tools

JD Edwards

BCS

Job description

This position is responsible for administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.