Administrative Assistant

BELFOR Property Restoration; Bossier City (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

BELFOR Property Restoration is seeking a detail-oriented administrative professional for a field office environment. You will manage mail and calls, support AP/AR processes, and help with job creation and file maintenance.

Responsibilities include using JD Edwards and BCS, maintaining vendor lists, and ensuring compliance with BELFOR standards. This role emphasizes organization, accuracy, and timely tasks.

Qualifications

• Proven customer service experience in a professional setting.
• Experience handling AP/AR processes and basic payroll review.
• Familiarity with JD Edwards or similar ERP systems.
• Ability to manage vendor lists and ensure compliance.

Responsibilities

• Handle incoming mail and phone inquiries and direct to appropriate party.
• Create new jobs in JD Edwards in a timely manner.
• Maintain up-to-date job files for estimator/GM review.
• Maintain vendor lists using JD Edwards and BCS.

Skills

Customer service

Accounts payable

Accounts receivable

JD Edwards

Vendor management

Tools

BCS

Job description

This position is responsible administrative functions in a field office environment. Qualified candidates will be required to handle incoming mail and phone calls, directing them to the appropriate responsible party. Candidates will be additionally responsible for Accounts Payable, Accounts Receivable, Job Cost Review, and Payroll review as required.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.