Operations & Data Specialist — Schools (Seattle)

Impact Public Schools; Tacoma (WA); On-site; USD 52,000 - 65,000; Full time

Job summary

Impact Public Schools seeks an experienced operations assistant to support enrollment, data entry, and compliance across the Seattle-Tacoma area. This role requires meticulous data management, strong communication with families, staff, and vendors, and travel between sites.

You will work with Skyward, MealTime, and other SIS systems to maintain accurate records, draft notices, and assist with audits and reporting while balancing on-site support with routine data tasks.

Qualifications

• 1+ years of experience in data entry, customer service, or administrative operations.
• Proficiency with Google Workspace and Microsoft Office applications.
• Comfort navigating database systems, Skyward, or electronic record systems.
• Experience in a charter network, start-up environment, or high-performing school setting.

Responsibilities

• Support enrollment processing and data entry for families across sites.
• Assist with routine audits of enrollment files and state reporting documentation.
• Update trackers, databases, and SIS with student data and services records.
• Draft family communications and meal eligibility letters; manage direct certification checks.
• Coordinate with school staff, home office, vendors, and families to ensure accurate reporting.
• Provide on-site operational support and data management as needed.

Skills

Data entry

Customer service

Administrative operations

Time management

Communication

Detail oriented

Teamwork

Education

Bachelor's degree preferred

Equivalent administrative/operations experience

Tools

Skyward

MealTime

Google Workspace

Microsoft Office

Job description

Impact Public Schools seeks an experienced operations assistant to support enrollment, data entry, and compliance across the Seattle-Tacoma area. This role requires meticulous data management, strong communication with families, staff, and vendors, and travel between sites.

You will work with Skyward, MealTime, and other SIS systems to maintain accurate records, draft notices, and assist with audits and reporting while balancing on-site support with routine data tasks.