Middle School Admin & Records Coordinator

Seattle Public Schools; Washington; On-site; USD 42,000 - 62,000; Full time

Job summary

Seattle Public Schools is seeking an Assistant Secretary - Middle School to provide essential secretarial and administrative support to the assigned administrator. The role includes coordinating calendars, preparing reports, and handling communications with students, parents, staff, and external districts.

Ideal candidates have at least two years of clerical experience, strong data skills, and the ability to manage multiple tasks while maintaining confidentiality.

Qualifications

• High school diploma or GED required.
• Two years of clerical/secretarial experience with records maintenance and significant public contact.
• Valid State of Washington Driver's License or equivalent mobility.
• Background check clearance required.
• Proficiency with eSIS and SAP software.

Responsibilities

• Provide secretarial/administrative support to assigned administrator.
• Compile data from calendars, meetings and other sources to meet legal and financial requirements.
• Coordinate programs and activities (calendars, announcements, field trips, etc.) and notify parents and staff.
• Monitor activities to ensure compliance with district requirements.
• Perform record keeping and clerical tasks (scheduling, copying, mailings).
• Process documents and cash receipts and disseminate information to parties.
• Respond to inquiries from staff, parents, students and agencies.

Skills

Data management

Multi-tasking

Communication with diverse groups

Office equipment operation

Project planning

Record keeping

Attention to detail

Education

High school diploma or GED

Tools

eSIS

SAP

Job description

Seattle Public Schools is seeking an Assistant Secretary - Middle School to provide essential secretarial and administrative support to the assigned administrator. The role includes coordinating calendars, preparing reports, and handling communications with students, parents, staff, and external districts.

Ideal candidates have at least two years of clerical experience, strong data skills, and the ability to manage multiple tasks while maintaining confidentiality.