School Office & Operations Lead

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES; Issaquah (WA); On-site; USD 55,000 - 75,000; Full time

Job summary

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES is seeking an Office Manager to support daily operations at a school site. You will be the primary contact for students, families, staff, and visitors, handling inquiries, coordinating calendars, and preparing communications to keep stakeholders informed.

The role requires strong organizational skills, proficiency with Microsoft Office and Google Workspace, and the ability to manage records, mail, and supplies while maintaining confidentiality.

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Accounting, Office Management, or related field preferred.
• Three or more years of administrative, office management, bookkeeping, or customer service experience preferred.
• Experience in a school, parish, nonprofit, or faith-based organization preferred.
• Proficiency with Microsoft Office Suite, Google Workspace, and standard office technology.

Responsibilities

• Serve as the primary contact for students, families, staff, visitors, vendors, and community members.
• Answer and direct incoming telephone calls, emails, and inquiries professionally and welcoming.
• Maintain school calendars, schedules, and office procedures.
• Prepare and distribute school communications, newsletters, flyers, handbooks, awards, and correspondence.
• Maintain student, personnel, and administrative records in accordance with policies.
• Manage incoming and outgoing mail, deliveries, and office supplies.
• Support enrollment, registration, attendance tracking, and student information systems.
• Orient new employees, substitutes, and volunteers to procedures and expectations.
• Assist administrators and faculty with projects, reports, and operational needs.
• Oversee front office volunteers and ensure established procedures are followed.
• Participate in special projects and perform related duties as assigned.
• Administer medications and provide basic first aid under guidance of the school nurse.

Skills

MS Office

Google Workspace

Office administration

Administrative communication

Time management

Education

High School Diploma

Associate's degree in Business/Office Management

Bachelor's degree in related field

Tools

QuickBooks

Job description

ARCHDIOCESE OF SEATTLE PAYROLL SERVICES is seeking an Office Manager to support daily operations at a school site. You will be the primary contact for students, families, staff, and visitors, handling inquiries, coordinating calendars, and preparing communications to keep stakeholders informed.

The role requires strong organizational skills, proficiency with Microsoft Office and Google Workspace, and the ability to manage records, mail, and supplies while maintaining confidentiality.