Operations Coordinator - Remote & Detail-Driven

Simera; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Simera is seeking an Operations Assistant to provide administrative and operational support, helping daily business activities run smoothly. The role involves coordinating workflows, maintaining records, and assisting multiple teams in a fast-paced environment.

The ideal candidate shows reliability, initiative, and strong communication skills, with experience in organizing documents and using Google Workspace or MS Office. Remote collaboration with teams is common.

Qualifications

• Excellent verbal and written communication skills are essential.
• Strong organizational and time-management abilities are required.
• Attention to detail and accuracy are critical in handling records and documents.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong problem-solving and follow-up abilities are valuable for process improvements.

Responsibilities

• Provide administrative and operational support to managers and teams.
• Coordinate daily business operations and workflows.
• Monitor tasks and deadlines to ensure timely completion.
• Organize and maintain documents, records, files, and databases.
• Prepare reports, spreadsheets, presentations, and operational documentation.
• Perform data entry and verify information for accuracy.
• Coordinate information between internal teams and external contacts.
• Schedule meetings, calls, and appointments and assist with operational activities.
• Track invoices, expenses, orders, or other records as required.
• Support onboarding and internal projects.
• Monitor operational issues and escalate as needed.
• Identify process gaps and assist with improvements to increase efficiency.
• Maintain up-to-date information across company systems.
• Communicate professionally with stakeholders and maintain confidentiality.

Skills

Verbal Communication

Written Communication

Organizational Skills

Time Management

Attention to Detail

Multitasking

Google Workspace

Microsoft Office

Data Entry

Initiative

Tools

Google Sheets

Microsoft Excel

Project Management Tools

Job description

Simera is seeking an Operations Assistant to provide administrative and operational support, helping daily business activities run smoothly. The role involves coordinating workflows, maintaining records, and assisting multiple teams in a fast-paced environment.

The ideal candidate shows reliability, initiative, and strong communication skills, with experience in organizing documents and using Google Workspace or MS Office. Remote collaboration with teams is common.