Operations & Communications Office Coordinator

Clayton; Kerrville (TX); On-site; USD 26,000 - 29,000; Full time

Job summary

Clayton is a leading single-family, values-driven home builder delivering attainable housing and sustainable practices. The Office Coordinator will support Home Center processes, coordinate communications between departments, and assist with invoices, scheduling, and service coordination with contractors.

Candidates should be proficient in Microsoft Word, Excel, and Outlook, and capable of multi-tasking in a team environment.

Qualifications

• High School diploma or equivalent.
• Proficient in Microsoft Word, Excel, and Outlook Express.
• Strong written and verbal communication skills.
• Possess strong customer service skills.
• Able to multi-task and adapt to changes with ease.
• Professional demeanor and appearance.
• Able to comply with all company policies and procedures.
• Must be reliable and dependable.
• Able to work effectively and efficiently in a team environment.
• Cooperative and collaborative, willing and eager to work in a team environment, assist with miscellaneous duties as required.
• Experience is a plus.
• Must be able to operate in a sedentary environment; independently operate a computer, phone, copier and other office machinery; occasionally move furniture décor, and complete light cleaning.

Responsibilities

• Assemble, update, and maintain customer files for Home Center processes and compliance.
• Assist Home Center team with sales, marketing, HR and other processes via Home Office liaisons.
• Prepare sales packages, complete parts orders, billback requests, and schedule service through contractors.
• Prepare letters, flyers for Home Center promotions, copies, business card requests, and other correspondence.
• Serve as a point of contact between departments, relaying messages and ensuring effective communication with clients, visitors, and employees.
• Route phone calls and messages, assist customers with general questions.
• May assist with office compliance and internal audit preparation.
• Collect invoices, schedule payments to contractors, make bank deposits.
• Operate Office Coordinator tasks in Vantage: SES Pro, My Home Service.
• Time management, quality focus, adaptability, planning, composure, resiliency.

Skills

Time management

Quality focus

Adaptability

Planning

Priority setting

Composure

Resiliency

Communication

Customer service

Team environment

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook Express

Job description

Clayton is a leading single-family, values-driven home builder delivering attainable housing and sustainable practices. The Office Coordinator will support Home Center processes, coordinate communications between departments, and assist with invoices, scheduling, and service coordination with contractors.

Candidates should be proficient in Microsoft Word, Excel, and Outlook, and capable of multi-tasking in a team environment.