Office Coordinator: Streamlined Admin & Team Support

Clayton; Tallahassee (FL); On-site; USD 24,796 - 27,552; Full time

Job summary

Clayton is seeking an Office Coordinator to provide administrative support and serve as a communication liaison across Home Center functions. The role involves maintaining customer files, assisting with sales and vendor processes, and handling correspondence and billing coordination.

The ideal candidate will be proficient in MS Word, Excel, and Outlook Express, able to multitask, and deliver high-quality customer service in a team environment.

Qualifications

• Proficient in Microsoft Word, Excel, and Outlook Express.
• Able to multi-task and adapt to changes with ease.
• Strong written and verbal communication skills.
• Possess strong customer service skills.
• High School diploma or equivalent.
• Professional demeanor and appearance.
• Able to comply with all company policies and procedures.
• Must be reliable and dependable.
• Able to work effectively and efficiently in a team environment.
• Cooperative and collaborative, willing and eager to work in a team environment.
• Experience is a plus.
• Able to operate in a sedentary environment; independently operate a computer, phone, copier and other office machinery; occasionally move furniture décor, and complete light cleaning.

Responsibilities

• Assemble, update, and maintain customer files as needed for Home Center processes and compliance, ensuring record retention policies are adhered to.
• Assist Home Center team members in working with Home Office liaisons to carry out sales, marketing, human resource and other business processes.
• May assist in preparation of sales packages, complete parts orders, billback requests for payments from manufacturer on covered items, and schedule service through contractors.
• Prepare letters, flyers for Home Center promotions, copies, business card requests, and other correspondence as requested by the Home Center Manager.
• This position serves as a point of contact between different departments or individuals within the organization, relaying messages and ensuring effective communication channels. Interacts with clients, visitors, and employees, providing assistance and ensuring a positive experience for all.
• Assist customers with general questions, route phone calls and messages accurately and quickly.
• May assist with office compliance and internal audit preparation.
• Assist Home Center Manager in collecting invoices, scheduling payment to contractors, making bank deposits, etc.
• Can operate and perform tasks associated with the role of Office Coordinator in Vantage: Vantage tasks, SES Pro, My Home Service.

Skills

MS Word

MS Excel

Outlook Express

Education

High School diploma

Job description

Clayton is seeking an Office Coordinator to provide administrative support and serve as a communication liaison across Home Center functions. The role involves maintaining customer files, assisting with sales and vendor processes, and handling correspondence and billing coordination.

The ideal candidate will be proficient in MS Word, Excel, and Outlook Express, able to multitask, and deliver high-quality customer service in a team environment.