Operations & Administrative Specialist

TruTeam; Portsmouth (NH); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Competitive Compensation

Medical, Dental and Vision

401(k) Matching

Paid Holidays and PTO

Tuition Reimbursement

Employee Referral Bonus

Life & Disability Insurance

EAP support

Flexible Spending Accounts

HSA with employer contribution

Paid Military Leave

Length of Service Award

Job summary

TruTeam in Portsmouth, NH is seeking an energetic operational support professional to manage a busy branch office. The role covers day-to-day operations, purchasing compliance, accounting, credit/collections, IT and HR administration to support management and employees.

You will handle records, invoicing, scheduling, vendor reviews, and general administrative duties while fostering cross-department communication and efficiency in a fast-paced environment.

Qualifications

• Minimum of 18 years of age.
• Valid driver’s license if operating a vehicle for company purposes.
• Previous experience in administrative services or related fields.
• Detail-oriented with the ability to prioritize and manage a variety of tasks.
• Strong leadership qualities.
• Bi-lingual English/Spanish (preferred).

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Processing cash receipts.
• Light scheduling and confirmation.
• Monitor credit and collections activities.
• Typing salesmen quotes.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (replenish office supplies, distribute mail, custodial duties, answering phones, etc.).
• Any other duty, task, or responsibilities as assigned.

Skills

Detail oriented

Leadership

Bilingual English/Spanish

Job description

TruTeam in Portsmouth, NH is seeking an energetic operational support professional to manage a busy branch office. The role covers day-to-day operations, purchasing compliance, accounting, credit/collections, IT and HR administration to support management and employees.

You will handle records, invoicing, scheduling, vendor reviews, and general administrative duties while fostering cross-department communication and efficiency in a fast-paced environment.