Dynamic Operations & Admin Specialist

TruTeam; Livermore (CA); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) Matching

Paid Holiday and PTO

Life & Disability Insurance

Employee Assistance Program (EAP)

Job summary

TruTeam in Livermore, CA is seeking an energetic operational support professional to juggle administrative, HR, IT, and accounting duties at a busy branch. You will manage records, process quotes and work orders, monitor vendor invoices, and support cross‑department communication while ensuring efficiency and timely tasks.

The role requires at least 18 years old, a valid driver’s license if you operate a company vehicle, attention to detail, strong organization, and preferred bilingual

Qualifications

• Must be 18+ years old.
• Valid driver's license if operating a vehicle for company purposes.
• Experience in administrative services or related fields.
• Detail-oriented with ability to prioritize and manage a variety of tasks.
• Strong leadership qualities.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage cross-department internal communication.
• Perform general office tasks (supplies, mail, custodial duties).

Skills

Bilingual English/Spanish

Detail-oriented

Time management

Administrative support

Leadership qualities

Job description

TruTeam in Livermore, CA is seeking an energetic operational support professional to juggle administrative, HR, IT, and accounting duties at a busy branch. You will manage records, process quotes and work orders, monitor vendor invoices, and support cross‑department communication while ensuring efficiency and timely tasks.

The role requires at least 18 years old, a valid driver’s license if you operate a company vehicle, attention to detail, strong organization, and preferred bilingual